Hold/Release Invoices by Division
Hold/Release Invoices By Division
Back Office Menu -> Hold/Release
Current Invoices -> HLD/REL BY DIV button
-> Hold/Release Invoices By Division
This utility can be used to list all the invoices for a division
that have not yet posted successfully through Daily Close 1, by invoice number with Billing
name, invoice date, current DBR # assigned, and Batch if posting
Daily Close by division.
The Held flag defaults from the operator's selection, but
can be updated manually for specific invoices as required.
Upon exiting the screen, the operator will have the option to
process or abort their changes.
- If the Hold status is checked, the invoice will be put on hold
to prevent posting.
- If the Hold status is changed to blank, the invoice will be
released from being held and the following are considered:
- The invoice date is checked against the current Date Range set
for RSIH in Date Range Control and if the
date is outside the acceptable range, the invoice will be changed
to the closest date within the range.
This also becomes the invoice posting date.
- The new invoice will be assigned the current DBR # in
preparation for posting in the next Daily
Close 1.
- The cycle-billing dates will also be changed if required.
The prompts are:
-
- FROM INVOICE
- Leave this field blank to include all unposted invoices for the
division, or enter a specific invoice number, or select a starting
invoice from the Invoice Search
window.
TO INVOICE
- Leave this field blank to include all unposted invoices for the
division, or enter a specific invoice number, or select an ending
invoice from the window.
DIVISION
- Type ALL to include invoices from all divisions, or leave this
field blank to list only invoices for Head Office, or select a
preferred division from the drop-down box for the resulting invoice
list.
SET DEFAULT HOLD
- Select one of the following options to be the default
Held value for each invoice in the resulting list:
- Click Hold All to show all invoices in the paging screen
for this division as checked to be on Hold.
Any invoices that should be allowed to post in the next Daily Close 1 can then be manually unchecked
before the screen is accepted.
-
Click Release All to show all invoices in this division
as unchecked to release them from Hold status.
Invoices can then be manually re-checked before the screen is
accepted if they should still be held back from posting.
-
Click Current Status to display the current Held status
for each invoice in this division.
Invoices can then be manually checked or unchecked as is
appropriate.
Current Invoice List for the Division selection:
A list
of the current invoices is displayed, with the invoice number, Bill
To Name, Invoice Posting Date, DBR # (Daily Business Report Number)
on which it will post, and Batch if posting Daily Close by
division.
The Held column displays the default value as defined above
for Set Default Hold.
Manually uncheck or check this box to allow or prevent posting for
relevant invoices before accepting the invoice list.
Finished?
- Click the ACCEPT button to update the Hold status on the
invoices in the list, or CANCEL to abort any changes.
DBR to Post:
Invoices newly flagged to post will be updated to the current DBR
#.
Posting Date:
If the operator does not have date over-ride access in Operators, the invoice date of any newly released
invoices will be checked to confirm the date is within the
acceptable Date Range Control for RSIH,
and if outside the range the invoice date will be changed to the
closest date with the range defined.
If the operator does have the ability to over-ride dates, the
invoice/posting date will NOT be changed.
Topic Keyword: RSIH71 (4164)