Inventory Control Menu -> Rental Inventory -> Rental Information -> Rate Discounts window -> Product / Group Special Rate Discount - Details
Utilities Menu -> Inventory Control -> Rates/Costs/Prices -> Update Rental Information -> Rate Discounts window -> Product / Group Special Rate Discount - Details
Special Rates can be setup for seasonal pricing or to allow
special rental rates for customers, who get preferential rates or
special deals only on certain items.
For example, tables, and table skirting may be rented for 15% off
to only the Mall merchants for Sidewalk Sales.
Special Rates are setup in the "Rental Rates & Pricing"
parameters on the Operations tab of Configure System Settings in Special Rate Codes, and these rate codes can be
assigned to Products, Groups, and Customers in the window on the
Details of each special rate code.
The rate structure can then be maintained in the corresponding
Product or Group Rates window.
This Special Rate method uses a discount percent of the standard
Rate to calculate the Special Rate to be charged for each
applicable rate code.
To setup flat amounts to charge for the Special Rates instead of
using a percent discount, refer to Product/Group Special Rates.
The discounts can be setup in advance, but do not apply unless the
Enable Discount % By Special Rate Level feature is activated
in the Company Rate Parameters.
The basic rules for both Special Rate by Discount and by Dollar over-ride options include:
Determining the Rate Structure
Special rates can only be setup for a Rate Code if a
standard rate structure already exists for the product that
includes that Rate Code.
e.g. Daily, Weekly, etc
This is because the Special rates table uses the To Hours
and the Rate Hours values from the existing rate structure
for each Rate Code.
If the Rental Inventory has no rates at
all then the Group standard rate structure
can be used to determine those values for the Rate Code at
the product level Special rate too.
If the Group To Hours and Rate Hours were initially used to setup product Special rates, and later any standard rates were added at the product level, then the Group defined Special rates become invalid and are displayed in red to alert the operator that they no longer will apply.
Note: If the standard rate structure is changed on a product/Group on which Special rates have been based, then any new values for To Hours and Rate Hours will be reflected in the Special Rates table as well.
Special Rate Discount Prohibited
Special rates by discount percent respect the following flags:
When this Rates window is triggered after the Special Rate Level Code has been added or selected in Special Rate Codes, and the Product or Group has been added or selected in Rates Discounts, the prompts are:
Invalid rate records for the product or group are displayed in red text with a Description of Invalid
Note: Group Discount Percent records can also be created using the Generate Group Rate Code Discount utility.
If any existing Rate Codes for the product or Group are not assigned a special rate discount, then the standard rate will be applied for that code.
Note: Special rates can only be setup if there is an existing standard rate for the product or Group for that same Rate Code, as the Special rates table uses the To Hours and the Rate Hours values from the existing standard rate structure.
Any changes made to the rate structure in Rental Inventory or Groups will be reflected in this table display.
Rates become invalid if they have been deleted in the standard
rate structure of the Rental Inventory or
Group but still exist in this Special
Rates table.
Product Special rates based on the Group rate structure also become
invalid if there are any standard rates defined at the product
level in Rental Inventory.
By drilling down to the Special Rates for that Level in Special Rate Codes, the rate table will be rebuilt and the invalid records will be removed.
Note: If both the Customer and the Special Rate Level have a discount % on rentals, then they will both be applied using the following formula rounded to 2 decimal places:
Special Rate Disc * (100 - Customer Disc) + Customer Disc 100
The Clone Group Rate Discounts to Products utility can also be used to populate rate discounts in this table for the products by copying them down from the Group.
Note: The discounts can be setup in advance, but do not apply unless the Enable Discount % By Special Rate Level feature is activated in the Company Rate Parameters.
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