Re-Allocation of Customer Payments
This is a maintenance utility that can be added to an Additional Options menu as it is not on a
standard menu.
After a check is entered in Customer
Payments, this utility can be used correct the payment
distribution, by changing which invoices should be paid by that
specific check.
To use this utility, the role for the operator must have the
Customer Payments - Apply To Invoices permission flag
checked in the "Miscellaneous" window of Security Role Permissions.
The prompts include:
-
- CUSTOMER #
- Type in the customer's number, or type in the first few
characters of the customer alpha-key for a matching list of
customers, or use the customer look up window as outlined in
Accounting Customer Search.
CHECK #
- Enter the check number or select it from the Search for Document by Customer and Date window.
Note: Only invoices for a currency matching the currency defined
by the payment method of this "Check", will be included in the list
for redistribution.
CHECK DATE
- The date of the check is displayed for reference only.
SHOW FULLY PAID INVOICES
- Check this box to include invoices in this date range that have
been fully paid as well as invoices with an outstanding
balance.
Uncheck this box to include only invoices with an outstanding
balance.
STARTING INVOICE #
- Leave this field blank to include all eligible invoices, or
narrow the list by entering a starting invoice point, or select it
from the Search for Document by Customer and
Date window.
FROM DATE
- This field defaults to 01/01/1901 if only outstanding invoices
are being returned, and defaults to six months ago if paid invoice
are also included.
Accept the default date or enter a preferred starting date for the
range of invoices.
Note: No date range control is applied to this utility.
TO DATE
- Accept today's date or enter a preferred ending date for the
range of invoices.
Finished?
- Click ACCEPT to generate the customer's invoice list matching
the currency of the Check, and to re-select the invoices to
be paid as outlined in Customer
Payments.
Error Conditions:
- The re-allocation of the invoice is not accepted if the
discount details do not match the original check discount.
- The re-allocation of the invoice is not accepted if the check
has a negative balance.
Topic Keyword: ARAR51 (5005)