Reports Menu -> Automatic Reporting -> Function INRF20 -> runs Region Reservation Fulfillment
The Regional Reservation Fulfillment is the process that enables a Reservation to be created over-booking a sales product, rental product, or a Group when there is no quantity available at the document location for the period of the reservation, but because there is quantity available at a location within that Branch/Division's Inventory Region, an Internal Branch Transfer can automatically be created to move the product to the reservation location.
A Rank can be assigned to a Location in the Regions table, to establish a priority for
fulfillment transfers.
A Regional Reservation Days value before the reservation
Date Out, can be set in the Divisional
Inventory Parameters to determine if there is sufficient time
to complete the transfer before the over-booking is allowed.
Refer to the Regional Reservation Processing
in the Divisional Inventory Parameters for
setup and configuration information on defining the relevant
products, quantity maximums, and time allowance requirement.
Note: The Regional Reservation Processing to allow overbookings on the reservation to auto-transfer-in available quantity from stores in the Region, is useful if the Allow Overrides On Location Quantities For Reservations is not activated in the Company Security Parameters, and the Groups for the relevant products have the Check Availability flag set to Yes.
The Regional Reservation Fulfillment can be setup to be run automatically with the resulting report emailed to staff, and to automatically creating the Internal Branch Transfer, by setting up INRF20 for the region and email addresses in the Automatic Reporting.
The prompts to generate the report and to create the transfer transactions are:
Check this box to create the Internal Branch Transfers required to fill the Reservations from quantity located at other locations within the region as determined by the Region table.
Note: Transfers are always automatically generated when INRF20 is run from Automatic Reporting.
Resulting Output:
The report is generated for a single Region,
listing transactions for each Location within that Region.
The Regional Reservation Fulfillment includes a warning in
the report title if the transfers were not actually created, and
the 'would-be' transfer numbers are listed in the output detail for
information purposes only to show how the products would be grouped
on the transfers.
For each Location in the Region the report first lists any
reservation details that could not be filled for that Location.
The details include the reservation#, date out on the reservation,
the sequence number of the item on the reservation, product/Group#,
description, quantity on the reservation and quantity available,
and the Product Status Code such as codes
flagged for "not available" or "transfer not allowed".
This includes any Serialized Sales parts as specific product unit
selection cannot be automated.
Then the report lists the transfers that have been created for
that Location as shipped "From" transfers and a separate list of
transfers that are the shipped "To" transfers, with the Rank
assigned to that location in the Regions
table.
The transfer details include the transfer detail sequence #, with
the product/Group#, description, quantity, reservation# and
positioning sequence number of the item on the reservation.
The resulting Transfer Transactions can be reviewed in Internal Branch Transfer and processed from the
Internal Transfer Console.
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