Reports Menu -> Automatic Reporting -> Function AFHDR09 -> runs Asset Finance Report and Posting
This program generates spreadsheet output and completes the posting to the General Ledger of the initial setup of any new Asset Finance Contracts, and the monthly payment postings out of the G/L Bank account according to the Asset Finance schedules setup for relevant non-bulk equipment in the Asset Financing Information tables.
This posting action can also be setup to be run by the Automatic Reporting using function AFHDR09
to email the report to specified addresses.
The report does not run at all if there are previous months to run
or there are any dates outside of the Date
Range Control set for AFIN
Error Conditions:
Resulting Spreadsheet Output:
There are three Tabs included on the resulting spreadsheet
including:
Tab 2: Initial Postings for new Finance Contracts
If there are any new Finance Contracts in this month, this tab
lists the "one-time" startup posting details for the new Finance
Contracts setup in Asset Financing
Information, for information purposes only.
The information includes the non-bulk Product number, the Finance
Vendor, Finance Contract#, Principal Amount, and the total Interest
to be paid on this Finance Contract.
Tab 3: - General Ledger Postings
This tab lists the transactions that will be posted to the G/L when
the report is accepted, where the Payment totals that Credit the
Bank amount post to the Head Office, and the disbursement of the
Interest, Principal and Payment amounts Debit the "Owning Division"
defined on the product's Asset Tag.
Refer to Asset Financing Information for the
source of the Debit and Credit account details.
The columns on the spreadsheet include the Product number,
Division, the Finance Vendor, Finance Contract#, the G/L Account
Description, the Debit or Credit type, the dollar Amount, the G/L
Account number and Date for this posting.
Tab 4: - Data Errors
If there are any issues this tab lists the errors that are
preventing the postings to the GL, such as valid GL posting
accounts must be defined in Default
Accounts and the Rental Product Class,
as outlined in Asset Financing
Information.
Posting to General Ledger:
After the spreadsheet has been generated the "Report Print OK?"
prompt is triggered.
Click NO to abort the posting action, so the GL is not updated and the Asset Finance Report and Posting can be run again for this date.
Posting Control:
This Asset Finance Report and Posting program and the
Asset Finance Interest Report and Posting
are designed to be run by one operator at a time.
Locking will occur if another operator attempts to run the program
at the same time, or if the first operator did not exit the posting
program correctly.
A Posting Control Information warning
will appear on the screen preventing the second operator from
proceeding, and only operators with Security
Role permission to the 'Reset Asset Finance Posting'
flag will have access to the RESET button that
unlocks the program.
Whenever the posting control flag for Asset Finance Report and
Posting is reset, an audit record is written to the Delete Log for the Function AFHDR10.
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