When integration with a third-party accounting package such as QuickBooks, Xero or MYOB is configured in Integrated Accounting, the G/L accounts in SRM must be matched up to accounts in the accounting package.
The third-party accounting packages account match requirement includes:
Xero & MYOB - Essentials:
Using this utility all the G/L Accounts in Chart of Accounts for SRM are passed to Xero or to
MYOB - Essentials.
This ensures that there is a always a match in the third-party G/L
Chart of Accounts.
MYOB - AccountRight:
When G/L accounts are setup in SRM to match MYOB-AccountRight the
format of the corresponding accounts in SRM's Chart of Accounts needs to be a single number
followed by a dash and then any value.
i.e. 3-100VA is accepted but 200-BA will fail.
One-Time Start-Up Sync Preparation Note:
The Initialize Integrated Accounting utility
can be used to set a 'Cut-Off Date' for firms newly activating one
of the third-party accounting packages to integrate it with
SRM.
By setting this date, all posted G/L transactions prior to this
date will be flagged so that they are NOT exported from SRM to the
accounting package the next time the Sync QuickBook/Xero/MYOB
Chart Of Account is executed.
This is a one-time task.
Regular Sync Accounts:
All accounts in the SRM Chart of Accounts must also exist in the
third-party Chart of Accounts for the account integration to
function correctly.
This Sync QuickBook/Xero/MYOB Chart Of Account tool can be
used to ensure that the accounts in the Chart
of Accounts in SRM are matched to accounts in third-party
accounting Chart of Accounts.
Running this utility opens a QuickBooks/Xero/MYOB login window
to select the correct company if more than one exists.
It also establishes the OAUTH token to allow the utility to
run.
Chart of Accounts Export:
A spreadsheet is generated of any new accounts that are exported,
listing the SRM Account number, Description, Account Type and
error.
Correct the errors in Chart of Accounts
and re-sync the accounts as required.
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