This program can be used to reverse a posted Accounts Payable check.
The vendor's invoices that were paid by the check will become
unpaid and any discounts taken will be reversed, in the A/P
sub-ledger.
The invoices that are now unpaid retain their original invoice
dates to maintain accurate aging of the vendor's account in
Accounts Payable.
The uncashed check that has been reversed will be marked as VOID and moved to Cashed Checks.
If the Activate G/L Posting By Division feature is
activated in Support Application Parameters,
the G/L transactions generated from the Reverse Post A/P
Checks utility will be assigned the divisions corresponding to
the original Post A/P Payments
transactions that are now being reversed.
If the 'Division Posting' feature is not activated, the Debit and
Credit reversing transactions will always post to the Head Office
(blank) division.
The vendor name will display.
The list can be resorted by any column in ascending or
descending order, by clicking in the column heading.
Columns can also be dragged and dropped to reposition them as
required.
When check numbers are re-used, the checks are listed separately by
sequence number and can be distinguished from each other by date
and amount.
Note: Checks that have already been reversed or have been marked as cashed in Check Reconciliation cannot be re-reversed and are not displayed in this selection window.
Reversal Error:
If the same Check number and date combination has been used
multiple times, and one of these checks needs to be reversed a
warning is triggered that the reversal was not successful because
the G/L postings cannot be balanced between the multiple checks of
the same number.
Instead the posted check needs to be reversed manually as outlined
in Manually Reverse Posted A/P
Check.
The Posting Date will be used to post this check reversal to the General Ledger an A/P sub-ledger and prints.
Click YES if the Reverse Posted A/P Check report printed
successfully to post the reversing G/L transactions as of the
Posting Date and to mark the invoices as unpaid in the A/P
sub-ledger. This hardcopy can be used for an audit trail.
The reversal can be verified in Vendor Account
Inquiry.
The reversed check is moved from Outstanding
Checks to Cashed Checks and is flagged
as VOID.
Click NO if the report did not print successfully, or if the reverse check process should be aborted.
If the check has been printed but has not been posted, use Reverse Unposted A/P Check to reverse it.
Posting Control:
The Reverse Posted A/P Checks program and the is designed to
be run by one operator at a time per batch, and not at the same
time as the Check Reconciliation.
Locking will occur if an operator did not exit one of these posting
programs correctly.
A Posting Control Information warning
will appear on the screen and only operators with Security Role permission to reset the Check
Reconciliation or Reverse A/P Checks flag will have access to
the RESET button that unlocks the programs.
Whenever the posting control flag for Check Reconciliation or
Reverse Posted A/P Checks is reset, record
is written to the Delete Log for the
Function APAC04A.
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