This utility can be used to set or release the Hold flag on posted and unposted A/P invoices.
If there is an issue with a specific invoice, it can be entered
and set on Hold to prevent the invoice from posting when
Post A/P Invoices is run.
The invoice will remain on Hold until it is manually
released for posting using this same utility.
This gives staff a chance to resolve the problem invoice
independent of the other invoices in the posting batch.
A list of unposted invoices can be viewed with the on Hold flag in A/P Invoices in Change mode in the window on the Invoice# field.
Vendor accounts with CREDIT balances should have all their invoices put on hold because a check cannot be issued for a negative amount.
Invoices on hold are also marked with the word HOLD on the Aged A/P Detail Report and can be selected or omitted on the Cash Requirements Report.
Update the invoice status to Hold or to Release it for posting or for payment, as follows:
Select Unposted to update the flag on a current A/P invoice that has NOT yet been posted.
The vendor's name is displayed.
Check this box to include invoices that are fully paid and have
a zero unpaid balance.
This would not be for the purpose of holding or releasing.
It is only meant to provide the operator a more complete picture of
the account.
Uncheck this box to omit invoices that have a zero unpaid balance.
The status 'P' for indicates that this invoice is Past Due for
payment.
The 'O' status indicates that it is Optional.
The posting date of the invoice will display.
Any associated invoice reference number as captured when the invoice was entered, is displayed.
The total amount of the invoice will display.
The discount percentage to be taken on this invoice will display.
The original total amount of the invoice will display.
The outstanding amount of the invoice that has not been paid to the vendor will display.
Check this box to hold back an invoice from being posted with
Post A/P Invoices.
Uncheck this box to release an invoice for the next posting run for
that Batch.
Posted A/P Invoices
Initially when invoices are posted, they are not on hold and are
assumed to be ready to be paid when due.
Check this box to hold back an invoice from being paid.
Uncheck this box to release an invoice when it is eligible to be
paid.
Unposted Invoices flagged as Hold to prevent posting to the G/L and vendor's account in the A/P sub-ledger.
Invoices are listed by vendor# with the terms, including the
invoice#, posted date, discount date, due date, invoice date, and
invoice amount.
Totals are supplied for each vendor.
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