A vendor's account can be viewed at any time using the Vendor
Account Inquiry.
This option displays all posted information about each vendor's
account.
The option is provided to include UNPAID and PAID invoices on the
screen lookup.
Account details can be printed by clicking the PRINT
button in the detail inquiry screen.
The prompts are:
Check this box to age as of the month end.
Uncheck this box to age as of the Cut-off Date.
Uncheck this box to view invoices for a single specific currency.
Note: Even if a P.O.# is entered, only associated invoices that also match this vendor, currency, within this Date range, and according to the Display Paid Invoices filter, will be displayed.
Vendor's A/P Invoice List:
The resulting list of invoices for the vendor is displayed in the
selected Sort Order, with posted date, the invoice number, invoice
date, due date, and currency code. Any associated invoice reference
number is also displayed with the original invoice amount,
outstanding balance, associated Purchase Order number and any
discounts taken.
The Invoice Ref column is also populated up to a max 20 characters by the Standard Data Import tool for start-up "Vendor Balances" when the primary invoice # submitted is greater than 9 characters.
Windows are provided on the Invoice# and on the P.O.# fields to view more details on these documents.
VENDOR ACCOUNT INQUIRY ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ VENDOR #: 100 BOMAG TEL: 416-555-6611 ORIGINAL DISCOUNT POST DATE INVOICE # INV DATE DUE DATE CUR INVOICE REF AMOUNT BALANCE P.O.# TAKEN --------- --------- -------- -------- --- ------------- -------- ------- --------- -------- 04/01/20XX 340089 03/15/20XX 04/14/20XX C 4628.75 4628.75 .00 03/18/20XX 340091 03/18/20XX 04/17/20XX C AQ-23049340091 255.00 .00 3000032 .00 04/01/20XX 340177 03/28/20XX 04/27/20XX C 529.77 529.77 .00 04/17/20XX 340230 04/17/20XX 05/16/20XX C 261.90 261.90 3000091 .00 CURRENT 31-60 DAYS 61-90 DAYS > 90 DAYS TOTAL .00 261.90 5158.52 .00 5420.42 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Example of Vendor Account Inquiry with Window on Invoice # ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ VENDOR #: 100 BOMAG TEL: 416-555-6611 +====================================================================+ |INVOICE #: 340091 INV. DATE: 03/18/20XX CURRENCY: C | |ORIG AMT: 255.00 POST DATE: 03/18/20XX DISC DATE: 03/28/20XX| |BALANCE: .00 DUE DATE: 04/17/20XX DISC %: | |DIVISION: NOTE: | |BATCH: PRINT ON CHECK STUB: | |INVOICE REF: AQ-23049340091 | | | |A/R CONTACT: JAN REILLY A/R TEL#: 416-555-6611 | |SALES CONTACT: MIKE FREEMAN SALES TEL#: 416-555-6611 | |ACCOUNT #: 4589 FAX NUMBER: 416-555-6615 | | P.O.#: | |LTD PURCHASES: 35669.78 O.E.#: | |VENDOR TERMS: 2% 10 NET 30 INVOICE DETAILS: | | PAYMENT DETAILS: | |COMMENTS: 1099-MISC CODE: | +====================================================================+ CURRENT 31-60 DAYS 61-90 DAYS > 90 DAYS TOTAL .00 261.90 5158.52 .00 5420.42 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
DISTRIBUTION INVOICES
If the invoice was split into multiple invoices for payment over
several different dates, then the original source invoice will show
as fully paid by the balancing reversal invoice. The individual
distribution invoices will show as due on the scheduled dates.
(Because some of these will probably be in the future, they may not
all show on the current aging display.)
ACTIONS:
Additional actions provided by buttons on the A/P Account
Inquiry screen include:
Generate a Copy of Account Details:
Click the PRINT button to output a PDF copy of the
account details as displayed on the screen.
The transactions are listed in the report according to the "Sort
Order" selected for the screen display.
Generate a Spreadsheet of Account Details:
Click the EXCEL button to output a copy of the
account details as displayed on the screen to a spreadsheet.
The transactions are listed in the spreadsheet according to the
"Sort Order" selected for the screen display.
Transaction Display Control:
Once the detail transaction screen for the inquiry is displayed a
toggle button is provided to change the display to and from
ALL INVOICES or UNPAID ONLY.
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