Change Vendor Invoice Due Dates
Utilities Menu -> Accounts Payable
Utilities -> Change Posted A/P Invoice Due Dates
The Due Date of an A/P invoice is determined at the time the
invoice is entered in A/P Invoices or
A/P Invoices By P.O.
It defaults from the Terms setup for the Vendor in Vendor Information but can be changed at the time
of entry.
This Due Date is saved with the posted invoice and can be reviewed
by Vendor in Vendor Account Inquiry. It is
used to determine when the invoice is due for payment.
This utility can be used to change the Due Dates on
posted A/P invoices.
The Note field in the Invoice can also be modified.
Vendor account aging information is displayed at the bottom of the
screen.
The prompts are:
-
- VENDOR NUMBER
- Type in the vendor's number, or press look it up in the
Vendor Search window.
STARTING DATE
- This date determines the beginning point for displaying
invoices on the screen.
Accept the displayed date to display the entire account or enter a
preferred starting date to narrow the search.
CUT-OFF DATE
- This date determines the ending point for displaying invoices
on the screen.
Accept today's date to display the current account activity, or
enter a preferred date.
Invoices posted after this Cut-Off date do not display and
are not included in the account Total.
AGING DATE
- This date is used to age the outstanding invoices into Current,
31-60 Days, 61-90 Days and Over 90 Days aging groups.
Check this box to age as of the month end.
Uncheck this box to age as of the Cut-off Date.
ALL CURRENCIES
- Check this box to include all currencies in the output.
Uncheck this box to select a specific currency for the
output.
- CURRENCY
- Enter the currency, or select it from the drop-down list.
Finished?
- Click the ACCEPT button to generate the output, or click the
CANCEL button to abort.
Resulting Invoice Detail:
The resulting output displays
a list of the suppliers invoices with dates and amounts as
follows:
-
- INVOICE #
- To view further information on both the invoice and the vendor
window on the invoice number.
In the window the following fields can be changed:
- ADDITIONAL INFORMATION window
-
- INVOICE#
- Window on the Invoice# field to view the Payment History
for the selected invoice.
The check date, check number and amount paid are displayed.
DISC DATE
- The Discount Date is displayed and can be modified.
- DISC%
- The Discount percent is displayed and can be modified.
NOTE
- Comments can be entered or modified for the invoice.
- PRINT ON CHECK STUB
- Check this box if the Note is to be printed on the A/P check
when the Invoice is paid.
These Notes also then print on the Cash Requirements Report.
Uncheck this box if the Note is information only, and is NOT
intended to be printed on the A/P check or the Cash Requirements
Report.
1099 CODE
- This code can be modified.
Finished?
- Click OK to save changes and exit the document
detail.
DUE DATE
- From the full account inquiry screen, the Due Date is
displayed.
This date can also be over-typed to change the date the invoice is
due for payment.
Note: The invoice date and the posting date are displayed but
these cannot be changed.
DISCOUNT
- The existing discount percent is displayed.
This can be over-typed as required.
Finished?
- Click ACCEPT to accept changes and exit, or click CANCEL to
abort Due Date and Discount changes and exit.
Note: Any changes to dates, discounts and notes that were made
in the document detail Additional Information window have
already been saved even if the operator cancels out of this Invoice
list screen.
Topic Keyword: APAP06