After invoices have been selected for payment in Select Invoices - Direct Credit Payment, the edit report can be printed, along with the Remittance Advice slips.
Remittance Advice slips only print for the vendors that have been identified in Vendor Information, to receive them. The Remittance Advice slip lists the invoices that have been selected for payment. It can be mailed to the supplier in the standard window envelope used for counter invoices, to give notice of which invoices were paid by Direct payment.
The prompts to generate the edit report and the Remittance Advice slips are:
Uncheck this box to print the Direct Credit Remittance Jasper documents and mail them to the vendors.
Check this box to email the Direct Credit Remittance Jasper documents after the A/P Direct Credit report has been accepted, to Vendors who have contacts setup with an email address and are flagged to receive a "Remittance Advice" in Contacts.
Note: If your firm uses the Crystal or Jasper Forms option to
print documents, the Remittance Advice Slips can be printed in this
forms control format using the standard report name TX_APAP32.
For information on Crystal or Jasper Forms setup, refer to Customer Forms.
If your firm uses Jasper Forms and has selected to email the Remittance Advice slips, the slips will still print immediately for vendors without an eligible Contacts, but the email document that is sent to vendors that are to receive an email, is not generated until AFTER the operator accepts the Report Printed OK .
A Document Log is generated after the print run indicating which suppliers were sent emails and which documents printed.
Click NO if the edit report or Remittance Advice slips are incorrect or did NOT print successfully, and need to be re-printed.
Direct payment records accepted here but not yet posted in Post Direct Credit Payment Register, can still be reversed if they are not correct, in Reverse A Direct Payment.
Use Post Direct Credit Payment Register to complete the A/P record with the Check History, to post the payment transactions to the General Ledger, and to create the Direct payment data file to be forwarded to the bank.
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