This program completes Direct Credit Payment process by doing the following:
The prompts are:
Uncheck this box to select a specific currency for posting.
For firms using ABA a specific currency code is mandatory.
This date is used as the payment date on the vendor's account in the A/P sub-ledger, and on the payment transactions posted to the G/L.
Accept the default blank division or enter a preferred division
for the Credit transaction to the Bank, or select one from the
drop-down box.
Only G/L posting type Divisions can be
assigned.
Note: If this G/L Post by Division feature is not activated, all A/P payment Debit and Credit transactions post to the 'blank' Head Office division.
Click ACCEPT to print the Direct Payment Register. Keep this
report for your audit trail.
Click CANCEL to abort printing the report.
Click YES if the report printed successfully to complete the
postings to the A/P and to the G/L, and to create the file to be
forwarded to your bank.
Click NO if the report is not correct or if it did not print
successfully. It can then be reprinted as required.
Note: A rollback error to clear the file will occur on APAP34C if the path for the banking file has not been properly defined in the Direct Credits A/P Payments Defaults.
Click YES to download it now so the data file that has just been
created can be manually forwarded to your bank.
Click NO to skip the download. It can always be downloaded later
using the DOWNLOAD button to access the Directory Browser.
ACTIONS:
Additional actions provided by buttons on the Print and Post
Direct Credit Payment Register screen include:
Note: When no pathname is specified or when ABA download directory is not set it uses the pro4data directory.
File names must end in .ABA or ABA-NN where NN is a number when
using this method.
e.g. 20130915_120000.ABA, 20130915_120000.ABA-01,
20130915_120000.ABA-02 etc
If your firm is setup to use 'Bank of NZ', 'Wesptpac NZ', or
'CPA 005' for A/P Direct Credits in the company Company Information, the option is provided to
download the most recent file from the start screen (e.g.
AP-PMT.TXT).
A warning is generated if the file does not exist.
Posting Control
The Post Direct Payment program is designed to be run by one
operator at a time per batch.
Locking will occur if an operator did not exit the posting program
correctly.
A Posting Control Information warning
will appear on the screen and only operators with Security Role permission to reset the A/P and
G/L Checks flag will have access to the RESET
button that unlocks the program.
Whenever the posting control flag for A/P Checks is reset, a record
is written to the Delete Log for the
Function APCH91A.
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