Select Invoices - Manual Checks
Accounts Payable Menu -> A/P
Payments -> Select Invoices - Manual Checks
To issue manual checks for A/P Invoices, use Select Invoices
- Manual Checks and choose which of the outstanding invoices
are to be paid.
Refer to A/P Daily / Weekly Procedures for
a flow chart diagramming the A/P payment process.
The prompts are:
-
- VENDOR NUMBER
- Enter the Vendor # to pay, or enter the first few
characters of the vendor name (ALPHA KEY) to list matches in the
search/selection pop-up, or search for the vendor in the Vendor Search window.
CHECK NUMBER
- Enter the number on the manual check to be issued.
CURRENCY
- Accept the currency or type in the correct currency code. Only
invoices matching this currency for this vendor will display.
G/L BANK ACCOUNT
- Accept the bank account displayed for this currency, or over
type with the correct bank account, or select it from the window by
account number or description search.
CHECK DATE
- Accept today's date, or type in the date when the check was
issued. This date will be checked against the allowed date
range.
A/P Invoice List:
The resulting list of outstanding invoices for this vendor for this
currency will display as a paging screen.
Check the invoices to pay and indicate the amount paid on each
invoice.
The information displayed includes:
- INVOICE #
- The invoice number will display.
P
- Check this box to pay the invoice.
Uncheck this box to skip this invoice.
STATUS
- The status of the invoice displays to help determine which
invoices to pay. The status codes are:
P = Past Due
C = Currently Due
O = Optional (Due in the future)
HOLD
- This box indicates invoices that are ON HOLD.
A warning is generated that the invoice is On Hold, but the invoice
can be selected for payment anyway.
POST DATE
- The date when the invoice was posted will display.
DUE DATE
- The Invoice Due Date will display.
DISC DATE
- The Date when the Discount expires will display.
INV AMT
- The current amount owing on this invoice will display.
Accept this amount to pay, or over-type it with the correct
amount.
DISCOUNT
- If the discount is valid, the software will display the
discount amount.
Accept this discount or over-type it with the correct amount.
NET AMT
- The net amount paid on this invoice for this check will
display.
Expanded Detail Record
- Click EXP/CON to view the following additional
information for each invoice:
- INVOICE REFERENCE
- Any associated reference number captured when the invoice was
entered is displayed.
INVOICE DATE
- The invoice date is displayed.
ORIGINAL AMOUNT
- The full original amount of the A/P invoice is displayed.
DIVISION
- The invoice division is displayed.
FINISHED?
- Click ACCEPT to accept the last record and then the entire
screen.
Click CANCEL to abort.
CHECK TOTAL
- Visually examine that the NET AMOUNT at the bottom equals the
manual check issued.
If it does not, do NOT accept the check. Instead, cancel the check
and determine which invoice is in error.
Make the necessary corrections before selecting this vendor for
payment again.
Confirmation to "Save Check Details and Pay Invoices"
- Click the ACCEPT to process the check or click CANCEL to
abort.
Posting Control
Locking will occur if an operator did not exit the posting program
correctly.
A Posting Control Information warning
will appear on the screen and only operators with Security Role permission to reset the A/P and
G/L Checks flag will have access to the RESET
button that unlocks the program.
Whenever the posting control flag for A/P Checks is reset, a record
is written to the Delete Log for the
Function APCH91A.
Topic Keyword: APAP40