Select Print Check Register & Post to post the
payments to the G/L.
Both manual A/P checks and computer printed checks will post on the
same register.
A detailed A/P Check Register prints the Check #, date, and
amount, the Vendor, the Bank account, Invoice #'s paid, their
dates, and amounts.
This report reflects the 'Alternate Payee' if defined for a Vendor
in the Alternate Pay To Information.
A GL account summary report also prints, summarizing the current
postings by account #, by division, and by month.
Posting does not occur until these reports have been accepted.
The prompts are:
Uncheck this box to select a specific currency for the
output.
To produce separate Check Registers by currency, select the
currencies one at a time.
Accept the default blank division or enter a preferred division
for the Credit transaction to the Bank, or select one from the
drop-down box.
Only G/L posting type Divisions can be
assigned.
Note: If this G/L Post by Division feature is not activated, all A/P payment Debit and Credit transactions post to the 'blank' Head Office division.
Note: To enable proper processing and import, the dollar value
exported to the spreadsheet or CSV file must not include a decimal
point.
e.g. $150.45 would display as 15045
Errors:
If any Check Total does not match the payment
details an error occurs preventing the run from posting.
Review the report for the check in errors.
REPORT PRINTED OK?
Click NO if the report did not print successfully.
If there is a check error, reverse the check using Reverse Unposted A/P Checks.
After making any corrections, reprint the Check Register in order
to post.
Posting Control
The Post A/P Checks program is designed to be run by one
operator at a time per batch.
Locking will occur if another operator attempts to run the program
at the same time, or if the first operator did not exit the posting
program correctly.
A Posting Control Information warning
will appear on the screen preventing the second operator from
proceeding, and only operators with Security
Role permission to reset the A/P and G/L Checks flag
will have access to the RESET button that unlocks the
program.
Whenever the posting control flag for A/P Checks is reset, a record
is written to the Delete Log for the
Function APCH91A.
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