This options to use the A/P Recurring Invoice feature
only appear in the menu tree if a batch code has been created in
the Recurring Batch Codes table and the
operator has role security to access this utility.
If the 'Recurring Invoices' sub-menu option is still not included
on the AP menu, try refreshing the menu tree display by
right-clicking on the menu panel and selecting the
Refresh action.
If this feature is not activated by creating a Batch Code, the options do not display in the menu tree.
Recurring invoices are A/P invoices that must be generated and
paid regularly to a vendor, and are expensed to the same G/L
accounts and divisions, and usually for the same amounts.
This includes repeat vendor billings such as vehicle lease
payments, or property rental payments.
After the Recurring Batch Codes are setup in Recurring Batch Codes with codes and descriptions,
they must be assigned to the supplier in the Vendor Information in the Additional
Information window, by selecting Enable for the
"Recurring A/P Invoices" setting.
In the resulting Recurring A/P Invoices
window the Recurring Batch Codes must then be assigned to the
vendor, along with the repeat posting information including the G/L
accounts, divisions, and amounts.
This utility can the generate the actual recurring invoices.
The prompts are:
After the invoices are created, they can be confirmed and modified if required as outlined in Recurring Invoices, and then posted in Post Recurring Invoices.
Posting Control
The Recurring Invoices program is designed to be run by one
operator at a time per batch.
Locking will occur if another operator attempts to run the program
at the same time, or if the first operator did not exit the posting
program correctly.
A Posting Control Information warning
will appear on the screen preventing the second operator from
proceeding, and only operators with Security
Role permission to reset the Accounts Payable - Recurring
Batch Code flag will have access to the RESET
button that unlocks the program.
Whenever the posting control flag for A/P Recurring Invoices is
reset, a record is written to the Delete
Log for the Function APRB02.
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