This option to use the A/P Recurring Invoice feature only
appears if a batch code has been created in the Recurring Batch Codes table and the operator has
role security to access this utility.
If the 'Recurring Invoices' sub-menu option is still not included
on the AP menu, try refreshing the menu tree display by
right-clicking on the menu panel and selecting the
Refresh action.
After the invoices are created, they can be confirmed and modified if required as outlined in Recurring Invoices, and then posted to the A/P sub-ledger and to the G/L using Post Recurring Invoices.
The A/P invoice number defaults from the Recurring Batch
Code.
If multiple recurring invoices are created for the same vendor and
same batch code in the same month, a numeric counter suffix is
added to distinguish the invoices.
Security
To control which operators have access to the posting of A/P
recurring invoices, Security Roles can be
defined with Menu Security, and the roles
can then be assigned to the operators in Operators.
The ability to post invoices can be further controlled by
setting up a password and defining Security
Roles for the APVI10C module in Module
Passwords.
Any operator without permission to post as determined by his roles,
would then have to enter the correct password to proceed
posting.
This is validated at the point of posting when the operator is
prompted if to accept the report and post.
For more information on security features refer to Override Security Overview.
Posting Control
The Post Recurring Invoices program is designed to be run by
one operator at a time per batch.
Locking will occur if another operator attempts to run the program
at the same time, or if the first operator did not exit the posting
program correctly.
A Posting Control Information warning
will appear on the screen preventing the second operator from
proceeding, and only operators with Security
Role permission to reset the Accounts Payable - Recurring
Batch Code flag will have access to the RESET
button that unlocks the program.
Whenever the posting control flag for A/P Recurring Invoices is
reset, a record is written to the Delete
Log for the Function APRB02.
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