AP Receive Against A Work Order
Accounts Payable Menu -> A/P
Invoices -> A/P Invoice Details ->
Work Order Information Window -> Receive Against A
Work Order
Accounts Payable Menu -> A/P
Invoices -> ENTER BY P.O. button ->
A/P Invoice by P.O. -> A/P Invoice Details by P.O. -> A/P Invoice Details -> Work Order Information
Window -> Receive Against A Work Order
This window can be used to define the W.O. and the part that is
being received on the A/P Invoice to be
used on that W.O.
It can be accessed by selecting the W option in the
Type field on the A/P Invoice
Details.
Note: This feature can be activated by Texada Client Services
from the Custom Function
Parameters.
The prompts are:
-
- WORK ORDER NUMBER
- Enter the W.O.# or select it from the Estimate/Work Order Search window.
PRODUCT NUMBER
- Enter the part to be used on the W.O. or select it from the
Inventory Search window.
Invoice Details:
-
- ACCOUNT#
- The account number expensed on the A/P
Invoice is the Inventory Account as defined for the
product in the Sales Product Class.
DESCRIPTION
- The G/L account description is displayed.
DIVISION
- Accept the division previously selected in the invoice header
or type in the correct division or select a division from the
drop-down list.
AMOUNT
- When the cost of the sales part being purchased for the
W.O.
WORK ORDER DETAILS
- The W.O. detail window opens to capture the following:
- WORK ORDER NUMBER
- The W.O.# displays.
PRODUCT NUMBER
- The new part number displays.
QUANTITY
- Enter the quantity being purchased and out on the W.O.
DESCRIPTION
- The new part description displays. This can be over-typed as
required.
REPAIR CODE
- Enter the repair code or select one from the drop-down
list.
COST EACH
- The cost per unit on this invoice displays.
This is the Amount being invoiced divided by the
Quantity.
MARKUP%
- Enter the percent markup used to calculate the price.
PRICE EACH
- This price per unit defaults from the Cost Each times
the Markup%, but can be over-typed as required.
TOTAL
- This is the Amount being charged on this A/P Invoice detail line for the purchase.
Finished?
- Click OK to accept.
When the purchasing invoice is posted through Post A/P Invoice, the parts detail is added to the
Work Order.
The W.O. cannot be closed and billed until the A/P Invoice is
posted.
Topic Keyword: APVI05