Recurring A/P Invoice Amounts - Vendor Trx Setup

When recurring A/P invoices are setup to make regular payments to a suppliers.
This is the transaction window to setup the Recurring A/P Invoices details window for the expense distribution details including the G/L Accounts with description, the Divisions, the Dollar Amounts and the Tax codes.
This window defines the recurring expense transactions generated for payment in the Recurring Invoice Details screen, so the input fields are similar.

The prompts are:

SEQ

The sequence number tracks the records in the file.

ACCT

Enter G/L account number for the expense or select one from the G/L Account Search window.
The account can be modified in the generate Recurring Invoice Details before processing.

DESCRIPTION

The G/L account description displays.

DIV

Enter the posting division displays or the expense or select one from the drop-down list provided.
The account can be modified in the generate Recurring Invoice Details before processing.

AMOUNT

Enter the amount to post to this account.
The account can be modified in the generate Recurring Invoice Details before processing.

Tax Codes:

The two Tax Code columns are only provided when the feature to Calculate Tax On: A/P Invoices or Both has been activated in Company Taxing Parameters.
Only one or the other of the following tax fields apply to each transaction.

TAX CODE

This field is used to define the Tax code to apply on an Expense trx and so this field is only enabled if the G/L account entered in the 'ACCT' field above is NOT already associated with a Tax Code record in the Tax Codes table.
Enter the Tax Code to apply to this Expense transaction or select one from the drop-down list provided.
The account can be modified in the generate Recurring Invoice Details before processing.

This is the Tax Code to use when the taxes are manually calculated for this Expense transaction and entered in the "Tax Rec Code" type trx.
To create the corresponding "Tax Rec Code" type trx, start a new detail line on the recurring invoice and enter the G/L Account for this tax code as assigned in the Tax Codes table and enter the Tax Amount.

This Tax Code is reflected on the Tax Activity Report.

TAX REC CODE

This Tax Record Code field is used to post the actual tax amount and so it only applies if the G/L account entered in the 'ACCT' field above is associated with a Tax Code record in the Tax Codes table.
The corresponding Tax Code is displayed and cannot be changed here, but can be modified in the generate Recurring Invoice Details before processing.

Note: If there are more the one Tax Code associated with the G/L account then it is only the first Tax Code in the table that is displayed.

This is the tax posting amount being charged/collected in the Recurring Invoice Details.

Example:
GST has a tax rate of 10% and posts to GL acct 1270 in the Tax Codes table and EXP1, EXP2 and EXP3 are GL Expense accounts where the Tax codes need to be identified.
The recurring transactions would be:

                EXP1, amount $120. 'Tax code' GST
                EXP2, amount $220. 'Tax code' GST
                EXP3, amount $100. 'Tax code' NTX
                1270, amount $34. 'Tax Rec Code' GST
                

Finished?

Click ACCEPT to accept the transaction information.