This program is intended for use by SCS only during the
Start-Up Sequence prior to the cut-off date for conversion when
your firm switches from your old system to Texada SRM.
This utility can be accessed from the Utilities menu for
Accounts Receivable operations.
A/R Start up transactions can be captured in bulk using the
Export/Import Std Data Files.
This utility can then be used to 'fine tune' sub-ledger data
without impacting the G/L before the new company goes "live".
A Payment record can be deleted from the sub-ledger if it is has
not yet been applied.
Once the invoices have been loaded and balanced to the General Ledger in SRM, do NOT use this program again as it can cause the A/R Sub-ledger to become out of balance with the A/R Control Account in the General Ledger.
The cut-off date for conversion will have been scheduled.
This will be the day your firm switches from the old system to the
new software system.
Accounts Receivable invoices are NOT entered the same way BEFORE and AFTER conversion.
After balancing your opening entries, do NOT use A/R Start-Up for ANY reason, because this will cause the Accounts Receivable sub-ledger to become out-of-balance with the General Ledger.
ENTERING INVOICES BEFORE THE CUT-OFF DATE
For each customer, determine which invoices are outstanding and how
much is owing on each invoice.
Enter these invoices by selecting A/R Start-Up.
The balance of all invoices owed by this customer is displayed at
the bottom of the screen to help agree the customer invoice records
with the correct ending balance.
Adding New Customers "on-the-fly":
If the customer is
not setup yet, click the ADD button in the Document Customer Search window to enter the new
customer information.
After accepting the customer record, the cursor returns to A/R
Start-Up to begin recording the outstanding invoices.
Correcting Mistakes:
The incorrect invoice must be deleted, then re-added.
To do this, highlight the incorrect invoice, and press <F7>
or click DELETE.
Confirmation that this invoice should be deleted is required.
The correct invoice can be re-entered.
Balancing the Accounts Receivable:
When prompted for Aging Date, use the cut-off date for
conversion from your old system to the new SRM system.
Accept the defaults for the other prompts and click ACCEPT. At the
end of the report, the Report Totals are printed. This is
the sum of all unpaid invoices at the time of conversion.
The Report Totals from the Aged A/R Report should agree
with your manual Accounts Receivable totals.
(Add up all the manual customer ledger cards to get this
total.)
If the Report Totals does not agree, then determine which
customer is incorrect.
Do this by checking your manual ledger cards against the Aged A/R
Report. When the customer that needs to be fixed is identified,
follow the instructions explained earlier for Correcting
Mistakes.
Once the step above is completed, if your Opening G/L Account
Balances have been loaded, check that the Aged A/R Report total
agrees with the Opening Account Balance of the A/R Account in the
General Ledger.
Use G/L Account Inquiry to confirm that
they are the same total.
If your Opening G/L Account Balances have NOT yet been loaded, this is the starting total to be posted to the A/R Control account as part of the Opening G/L Account Balances, as explained in Miscellaneous Journals and post the balancing entry using Post Miscellaneous Journals.
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