The history for each customer account is maintained in full
until Purge A/R History is run.
This program compresses all PAID invoices and fully applied
payments from the Customer's account up to the cut-off date. Any
invoices that are not fully paid and all payments that are not
fully applied are NOT compressed.
A report of all invoices that were purged from the customer's account is printed. Keep this report because the corresponding detail in the software is erased.
Decide how many months of customer history your firm needs, then make regular compressions to erase unwanted information. Usually six or nine months of customer history is more than adequate.
The Aged A/R Detail Report and the
Aged A/R Summary Report read old invoices
in order to reconstruct the customer's account.
Make sure that this report is no longer needed for a time period
earlier than the Cut-off Date used for the compression.
If the invoices are compressed, the Aged A/R Report for that old
time period won't be accurate.
Note: The security by division feature as determined by Divisional Restricted Views does NOT apply to this House Keeping utility.
Complete ALL posting for A/R Payments, Bad Debts and for
Collections before running the purge program, as these programs may
need to update invoices that could be purged.
This purge cannot be done if there are unposted A/R payments.
The prompts are:
NOTE: Be sure that an Aged A/R Report from this time period is
no longer needed, before proceeding.
Once the data has been purged, the Aged A/R Prior Date will not
work for this time period.
When A/R details are compressed and the details are purged using this utility, an audit record is written to the Delete Log for the Function ARAR95C with the Cut-Off Date of the purge.
Note: Be advised that once executed, this operation cannot be
undone.
Hence, prior to running this request, verify in the play
environment that the results obtained from running this operation
are as expected.
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