Because Texada SRM is fully integrated, posting invoices
will automatically debit Accounts Receivable and credit the
selected accounts (revenue or sales tax) in the General Ledger.
To enter customer invoices, select A/R Invoices and the
prompts are:
A window is provide to display the unposted invoices already
entered as outlined in A/R Invoice
Search.
This is useful for checking the manual invoices against the entries
entered, before posting.
Invoice numbering restrictions:
Note: New Invoices cannot be entered when Daily Close processing
is being done on another workstation.
A warning message displays on the screen.
Account Warnings:
Credit Warnings:
If currency exchange postings are required, enter manual detail transactions distributing to the expense account and to the currency exchange account as assigned in Default Accounts, for the exchange rate.
Leave this field blank if the site is not relevant, or type in the site number to be tracked for this invoice, or select one from the Site Search window.
A flag in the Required Document Information in the Company Contract Parameters can be set, forcing the operator to enter a valid site code on each invoice.
Note: This division becomes the default on the invoice detail lines, but can be over-typed on specific lines are required.
Division Posting in the General Ledger:
The invoice details always post to the division defined for that specific detail in the detail distribution screen of the invoice.
Close this window if event rates do NOT apply to this document, or enter the event information as prompted in Location and Event Information.
Note: When using separate batches, Invoice entry and posting is NOT locked for other batch codes.
TAXES
If your firm utilizes the Enhanced taxing activated in the Company Taxing Parameters, a window is provide on
the Taxes field to view taxes and the exemptions for this customer,
as outlined in Taxes and Exemptions.
The General Ledger account numbers for Accounts Receivable control account or Accounts Payable control account can not be entered directly on an A/R invoice.
Note: Operators can be restricted from posting to a control account by role permission as defined in Security Role Permissions.
To enter a credit invoice, type in the amount as negative ( -10.00).
Note: This does not calculate any tax amounts and does not trigger any tax posting to the G/L.
A valid tax must be selected if the Account # entered for this transaction is defined as a posting G/L Account for any tax code in the Tax Codes table.
This is a mandatory field that is used to manually link this Tax
transaction with the Tax Codes that have been input for the
other expense detail lines of the journal.
When the journal detail is posting to a G/L Account that is defined
as tax account in Tax Codes then the transaction itself is not
written to the BAS report in Tax Activity
Report as the system does not automatically calculate taxes in
these functions.
Security:
To change the default Tax Code on the Journal transaction the
operator must have Security Role to
'Change Tax Codes' set in the "Document Field Access" window
of the Role Permissions.
Invoices can be posted by batch in Post A/R Invoices to complete posting to the Customer's Account and the G/L.
Select the invoice to be deleted from the window, and accept the invoice number and customer number values displayed.
At the prompt ARE YOU SURE?
Click Yes to finish.
A deletion record is written and can be viewed in Delete Log by function ARIF01.
NSF Payment On Account:
When a customer's check was entered as paid on his account
but cannot be cashed, it must be re-entered into the customer's
account as an N.S.F. check using A/R Invoices.
To re-instate the check On Account, enter the N.S.F. check amount
and the bank service charge amount independently, for two
reasons:
Enter the N.S.F. service charge into the customer's account as follows:
SEQ 002
Post the NSF entries using Post A/R Invoices and the NSF check then appears in:
Example: Cust#: 300 Sends a check for: $ 85.00 Company A's portion: $ 35.00 Company B's portion: $ 50.00The entire check will be entered into Company A. It will be applied against Company A's invoices equal to $35.00, and Company B's portion for $50.00. An intercompany entry will be made for Company B.
Post the Intercompany invoice in Company A: using Post A/R Invoices.
Enter the full payment in Company A using Customer Payments and pay off Company A's original invoice for $35.00 and the intercompany invoice INT.CO for $50.00, as follows:
Enter the intercompany credit invoice in Company B to reduce the amount that the customer owes.
Post the intercompany credit invoice in Company B using Post A/R Invoices.
Cross apply the posted credit invoice against valid invoices on account in Company B.
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