This utility can be used to review selected audit records of changes made to the data in SRM, by category and date range, that can be viewed in the Audit Log Details inquiry or output the data to a spreadsheet.
An Audit Log Category can be selected from the drop-down box including:
This option also reports on address changes made permanently in Customer Information, from the Export/Import Customer Information.
Results:
The resulting data for a change from a document header, displays
the date and time of the change, with a note whether the address or
phone was changed.
The expanded record displays the division, operator, customer
number, customer name, the document type and document number.
The resulting data for an address change from Export/Import Customer Information displays the date and time of the change, with a note saying the address 'Address Updated'. The expanded record displays the division, operator, customer number, customer name, and the document type displays 'Customer Export/Import'.
CLASS DEPRECIATION METHOD
This option reports on any change made to the Depreciation Method assigned to a Depreciation Class, because of the impact on the
calculation of any subsequent depreciations by the new method in
the same year.
When an existing Depreciation Method is
changed on a Depreciation Method the 'YTD
Number of Depreciations' and the 'YTD Depreciation Dollars' for all
Asset Tags assigned this Depreciation
Class are reset to ZERO.
Results:
The resulting data for a Depreciation Method change includes the
date and time of the change, with a note listing the Depreciation
Class that was changed, the old and new Depreciation Methods, the
previous YTD dollars and the previous YTD number of depreciations
that have now been set to zero.
Each audit record also indicates if the reset was made to the
Alternate Depreciation information, rather than the Standard.
The expanded record displays the division, operator, product
number, and Fixed Asset Tag number.
CONTRACT RATE UPDATE
This option reports on rate updates that have been affected on
contracts, using the Update Contract Rental
Pricing utility or by making changes to the rates in the
Rental Rates window on the Contract Details.
CUSTOMER PRICING
This option reports on discount, rate or pricing changes made for a
customer, including Rental, Sales and Trade Discount percents set
in Customer Information, special rate,
rental matrix, and special pricing changes set in the Customer Codes window, and any Loyalty plan,
Discount plan or Rewards Program code changes assigned in the
Customer Codes window.
If the pricing is updated on the Child accounts in Customer Information or in the Update Customer Children Settings utility using the
option to match the Child and Parent pricing, a record is written
to the Audit Log to track the changes.
This option also reports on special price or rate code changes made permanently in Customer Information, from the Export/Import Customer Information.
CYCLE BILLING INVOICE RUN
When interim invoices are generated either manually from Cycle Billing or automatically from Automatic Reporting the contract numbers with
resulting invoice numbers are written to this Billing Log.
DOCUMENT TAX CODES
Changes made to Standard Tax Code 1 or 2 on the header, details,
services, or damage waiver of counter documents including
Contracts, Quotes, Reservations and Invoices, are written to the
Audit Log.
Standard Tax code changes made to counter documents using the
Standard Tax Change Utility are also written
to the Audit Log.
EXTERNAL MAPPING
When the URL mapping information in the Mapping Tools fields
of the Address Tools tab in the Software Integration is updated or modified an audit
record is written.
GEOCODE TAX IMPORT
This option can be used to report on when a tab-delimited
text file is imported to update GEOCodes and tax rates using
the Import GEOCode Taxes utility.
P.O. COST EXCEEDS CONTRACT AMT
This option can be used to report on when the operator generates a
Purchase Order from a Contract and the product or service cost is
greater that the price or rate on the contract in the Purchase Order Information window.
Refer to Contract/Purchase Order Link Overview for details on this feature.
PASSWORD CHANGES
When an Operator password is changed an audit record is
written.
The expanded record shows the operator that made the change, division and the operator code that was changed.
PPSR CHANGES
When changes are made to the 'Personal Property Security Register'
information that are accessible in the PPSR
Contract Detail Additional Options window on the expanded
Contract detail line, an audit record for RSCH02 is written
tracking the date and operator.
Audit records are also written when the Discharge Date is entered
or changed in Rental Return for RSCD04C or
in Exchange By Contract for RSEX01.
PURGE WAREHOUSE RECEIVING
When the house keeping utility Purge Warehouse
Receiving is run for a specific product by cut-off date and
location, an audit record is written for each receiving transaction
number deleted.
RSGF_LIQUIDATION_VALUE
This option can be used to report on when the "Liquidation Values"
was changed in a Group manually or by an
import from the Update Group Information or
the Restructure Class/Group//Rates/Tag
utility by Group Cost.
RSGF_REPLACEMENT
This option can be used to report on when the "Replacement Cost"
was changed in a Group manually or by an
import from the Update Group Information or
the Restructure Class/Group/Rates/Tag
utility by Group Cost option.
RSGF_USEFUL_LIFE_MONTHS
This option can be used to report on when the "Useful Life in
Months" was changed in a Group manually or
by an import from the Update Group
Information or the Restructure
Class/Group/Rates/Tag utility by Group Cost option.
RSPF_CLASS
This option can be used to report on when the "Product Class" was
changed for Rental Inventory or for
Sales Inventory in Update/Product/Class/Group/Vendor, Change Class on Product, Exchange Product Class, Transfer Rental to Sale, Asset
Reclassification, or by an import from Data Import or the Restructure
Class/Group/Rates/Tag utility by Product Class/Group
option.
RSPF_COST_TYPE
This option can be used to report on when the Sales Product "Cost
Type" was changed in Sales Inventory or in
Update Sale Item Cost Type or from
Data Import.
RSPF_DATE_IN_SERVICE
This option can be used to report on when the "Date In Service" was
changed in the Make/Model and Re-Order
Information for non-bulk equipment either manually or by an
import from the Restructure
Class/Group/Rates utility by Product Cost option.
RSPF_GROUP_N
This option can be used to report on when the "Group" was changed
for Rental Inventory or for Sales Inventory in Update/Product/Class/Group/Vendor, Change Group on Product, Exchange Group#, Transfer
Rental to Sale, Asset Reclassification,
or by an import from the Data Import, or
Restructure Class/Group/Rates/Tag utility by
Product Class/Group option.
RSPF_INV_Y_N
This option can be used to report on when the "Inventory Y/N" was
changed in Rental Inventory or for
Sales Inventory or in Update Inventory Y/N Flag.
RSPF_REPLACEMENT
This option can be used to report on when the "Replacement Cost"
was changed in a Rental Inventory manually
or by an import from the Restructure
Class/Group/Rates utility by Product Cost option.
RSRI_HISTORIC_UNIT_COST
This option can be used to report on when the "Historic Unit Cost"
was changed in a Asset Tag Detail manually
or by an import from the Restructure
Class/Group/Rates/Tag utility by Tag Cost import
action.
STANDARD IMPORTS
This option can be used to report on when the data tables was
changed in a Data Import utility and
whether existing tables were cleared first or not.
FIX TAX: Document Type
This option reports on records corrected by the FIXTAX utility
which would have been run by Texada Support staff if your data
experienced database sequencing issues with tax transactions.
FXMENU:
This option tracks any records modified in the FXMENU utility by
Texada Support staff when they are required to debug and correct
errors.
No audit record is written to the Audit Log for
re-sequencing corrections as no changes were made to the data.
UNPOSTED AP INVOICE VENDOR
This option can be used to report on when the "Vendor number" was
changed on an unposted invoice using the Change
Vendor# on Unposted A/P Invoice utility.
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