Counter Start-Up

There are two methods of capturing the Counter information required at start-up.

1. Import the Counter information, with all the supporting data files from spreadsheets as outlined in Data Import.
   Contact Texada Client Services for assistance.

2. Manually enter the required data information in the following start-up sequence before beginning the Counter programs:
   

   • Use Inventory Start-Up for a guide to loading inventory.
   • Complete the Back Office Start-Up to ensure that files needed to process contracts are completely in place.
   • The A/R Start-Up should be completed to ensure that the customer information is ready for contract entry.

Security
Setup Security Roles and Module Passwords and assign them to the Operators before beginning Counter processing. This prevents staff from override rates and prices without the manager's knowledge.
For more information on this security feature refer to System Security Overview .

Loading Contracts
Once the above start-up preparation has been completed, load your open contracts using Contracts.
After all contracts have been entered into the software, print a list of contracts using the Contract Report with the Contract Status of Open and All Customer options.
Cross check each contract against the list to ensure no contracts are missing.

Loading Contracts with Deposits
If a contract has a deposit taken on it, record the deposit on the contract using the same deposit date and same method of payment for ALL open deposits. This is to help with the deposit reversal discussed later on. The deposit date should be the date the contracts are loaded. i.e. today's date.
After all contracts have been entered, print O/S Deposits Report to get a list of all contract deposits at the time of start-up. This will provide a total deposit amount, which should agree to the G/L Customer Deposits Liability Account balance as of the date the contracts were loaded.
Run Daily Close 1, Daily Close 2, Daily Close 3, to post the outstanding contract deposits to the General Ledger.

Note: If these deposits were previously posted on your manual system, the Customer Deposits account will now be doubled up. This requires a reversing entry to correct the G/L.

Making the Reversing Entry for Start-Up Deposits
Use Miscellaneous Journals to debit the Customer Deposits account and Credit the Method of Payment Account. The date should be the DEPOSIT DATE used above, and the amount should be the total from the Outstanding Deposits Report printed above.
If your manual system did not keep track of customer deposits before, this reversing journal entry is not required. However your new software system now requires that all cash deposits be balanced with the rest of the day's cash. Previous cash deposits must now be put in the cash drawer with the other cash, in order to balance at the end of the day.