This utility can be used to review the posted General Ledger
activity in the order in which it was posted.
It also provides the ability to search for G/L entries, using the
Source, Reference, Posting Reference #, or by a Product number.
To view detailed postings by a specific account number refer to the G/L Account Inquiry utility instead.
Note: This report respects the Divisional Restricted Views designated for the operator.
The prompts by transaction are:
This is information only and can be a useful marker when searching for recent postings.
This is information only and can be useful when searching for a
recent batch of postings.
e.g. If the 'Last Transaction Number' was 23650 and -200 was entered in this field, then the From Transaction # would be to converted and display as 23450
e.g. If the 'From Transaction #' was 23450 and +25 was entered in this field, then the To Transaction # would be to converted and display as 23475
Note: If the start date and end date are the same, only transactions for that one day will display/print.
Leave this field blank for all transactions regardless of the source, or enter the first few characters of a starting source range.
Note: because this is an alpha/numeric field, in this search any numeric characters are treated like alpha characters, and numbers precede letters.
Leave this field blank for all transactions or enter the
alpha/numeric characters to search for in the G/L source field.
A partial source can be entered.
If the Reference is specified, the search will be for an exact
match only.
e.g. Reference FORD CORP. will find all activity posted with
the customer name FORD CORP.
The Posting Reference # can also be viewed in the expanded detail record on G/L Account Inquiry when executed in the Paging format.
Note: Posting Reference numbers can get "burned" when posting
functions are initiated and not completed. This will cause some
posting reference numbers to be unused and missing.
If the sequencing of the posting reference file becomes out of
order, contact SCS staff to review and correct using the Check Sequences maintenance utility.
Note: Product numbers, service codes, and damage waiver transactions are identified in the resulting output.
Example: search for SOURCE 573332 (an invoice #)
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ TRANS# ACCT# DIV DATE SOURCE REFERENCE PROD/SERV DEBIT CREDIT POSTING REF TAX ------ ----- --- ---- ------ --------- --------- ----- ------ ----------- --- 101025 4000 26 10/31/20XX 573332 ABC INC. 1000.00 224505 101026 4100 26 10/31/20XX 573332 ABC INC. 45.00 224505 101027 4160 26 10/31/20XX 573332 ABC INC. 70.00 224505 101028 2200 26 10/31/20XX 573332 ABC INC. 89.20 224505 101029 1100 10/31/20XX 573332 ABC INC. 1204.20 224505 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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