By compressing the General Ledger, the current General Ledger
files become smaller and easier to manage when retrieving
information.
The detail of the compressed records resides in the General Ledger
History files so that the information can still be accessed if
needed.
Current Activity vs History:
When General Ledger entries are posted, they reside in the current
General Ledger files.
When the current General Ledger becomes too large and retrieval of
information takes too long, the General Ledger records can be
compressed and the detail stored in the General Ledger History
files.
Work Flow:
This menu option will compress the current General Ledger, and
transfer the detail of the compression to the General Ledger
History file.
The Compress flag defined for each account in the Chart Of Accounts controls which G/L accounts are
eligible to be compressed.
Each eligible account in the selected date range will be compressed into one debit and one credit per month.
Note: Before proceeding, create an audit trail by printing the
G/L Trial Balance in detail for the time
period to be compressed.
Do NOT compress the accounts if the Trial Balance is out of
balance, since this eliminates the details that are necessary to
solve the out of balance problem.
Refer to G/L Trial Balance for a
discussion on how to fix an Out Of Balance General
Ledger.
The prompts are:
Note: Any G/L Account that has been reconciled using the Bank Reconciliation cannot be compressed, regardless of the flag in the Chart Of Accounts.
The fields include are
Note: Be advised that once executed, this operation cannot be
undone.
Hence, prior to running this request, verify in the play
environment that the results obtained from running this operation
are as expected.
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