After accepting the printed G/L computer checks in Print G/L Computer Checks, the checks must be
posted with this option.
A detailed check register and summary are printed, similar to the
G/L Manual Check Register generated from Post G/L Manual Checks.
By accepting the reports, the posting process is initiated, and the
checks post to the General Ledger and are written to the
Outstanding Checks file.
These reports are your audit trail. File them with all other Check
Registers for future reference.
If errors are found, and the reports are not accepted, corrections need to be made before re-print the report.
For a check to be in balance, the sum of the check details for each disbursement must add up to the check total that appears at the top right corner in G/L Computer Checks.
To solve an out of balance problem, in G/L
Computer Checks in the window on the TRANSACTION # field,
select each check to review.
This will allow the software to re-calculate any check total which
is out of balance, before re-running the posting program.
Note: If the check is reprinted, destroy the duplicate check and remove it from the outstanding checks in the Check Reconciliation file
Posting Control:
The programs for entering and posting checks are designed to be run
by one operator at a time.
Locking will occur if an operator did not exit the posting program
correctly.
A Posting Control Information warning
will appear on the screen and only operators with Security Role permission to reset the A/P and
G/L Checks flag will have access to the RESET
button that unlocks the program.
Whenever the posting control flag for A/P Checks is reset, a record
is written to the Delete Log for the
Function APCH91A.
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