Sometimes certain rental equipment is included in the Rental
Fleet, but at times it should not be available for rent and/or
should not be depreciated, and/or should not be transferred to a
different division, or it should not be included in inventory
availability calculations.
These programs allow specific rental inventory assets to be flagged
as Not ready to rent, or Not to be depreciated, or Not available
for transfer, or just Not available, and a warning message of your
choice can be generated when an operator does attempt to transfer
or rent them.
Non-bulk rental products can be flagged to update the Status
Code when entered for service on a W.O.
Specific non-bulk rental products can be flagged to update or to
prompt to update the Status Code when returned or exchanged,
by including the equipment in Auto Status Code
Update By Product or in Auto Status Code
Update By Group.
Depending on the new status code assigned at rental return or
exchange, a W.O. can automatically be generated if a customer has
damaged a unit, or the equipment always requires service, as
controlled in Status Code Actions By
Group.
A service Check List can be manually or automatically generated at
the return or exchange, with service or maintenance instructions
according to the division and the product status code.
If no W.O. was generated the updated status code from a return or
exchange can be set to automatically change back after an elapsed
time has passed, to make the product available for rental
again.
This would be useful if equipment needs a set time to be cleaned
after each rental before being available again.
Changes to the product Status Code can be viewed in Status Code Change History.
Example: This feature is useful if a piece of equipment always
requires cleaning after each rental or is being exchanged because
of a breakdown.
A product status code can be setup with a warning message (e.g. WB
= In Wash Bay) in Product Status
Codes.
The product can then be flagged in Auto Status
Code Update By Product with the code WB.
When the equipment is returned, although it is back in your yard it
is not yet ready to rent or transfer. When the product status code
is updated to WB in the return, the warning will then be triggered
if any operator attempts to rent or transfer the equipment before
it is ready again.
Divisional Control to print Check List at Return or
Exchange:
Additional Print Check List settings in the Divisional Return Parameters cause a Check List to
automatically be printed for equipment when the product status code
is changed in Rental Return, Exchange by Contract, Exchanges By Customer, or Confirm Exchange Pickup.
The Check List can be setup in Product Check
Lists with the appropriate service instructions.
Product Groups must be flagged by Status Code to print the Product
Check List in the Status Code Actions By
Group.
Check List Printers can be used to
specify, by division, to which printer the Check List should print.
(e.g. Shop Printer, Wash Bay Printer)
Divisional Control to prevent Product Status Change in the
Return or Exchange:
When non-bulk equipment has a current status that does 'not allow
rental', the Stop Auto Status Change For No Rent flag in the
Divisional Return Parameters can be set to
prevent the product Status Code from being updated in Rental Return, Exchange by
Contract, when triggered by either the Auto Status Code Update By Product or the Auto Status Code Update By Group.
Divisional Control to update Status Code at Pickup:
An Update Product Status Code flag in the Divisional Delivery/Pickup Parameters activates the
processing that updates the product status code at the time the
equipment is picked up in Close Pickup
Ticket. If the product status code is updated when the Pickup
ticket is closed, the clerk will NOT be prompted again for the
product status code at the Rental Return.
This process is similar to the processing that updates the product
status code in the Rental Return, as explained earlier.
Divisional Control to print Check List at Pickup:
A second Print Check List flag in the Divisional Delivery/Pickup Parameters causes a Check
List to automatically be printed for equipment, when the product
status code is changed in Close Pickup
Ticket.
The Check List can be setup in Check List
Details with the appropriate service instructions.
Product Groups must be flagged by Status Code to print the Product
Check List in the group window of Status Code
Actions By Group.
Check List Printers can be used to
specify, by division, to which printer the Check List should print.
(e.g. Head Office division prints to the Shop Printer , Division 1
uses the Wash Bay Printer)
Divisional Control to update Status Code on Work
Order:
Another Prompt for Product Status Code setting in the
Divisional Work Order Parameters can be set
to trigger the prompt to update the product status code when a W.O.
is created for any non-bulk rental equipment in Work Orders and again when the service of the
equipment is completed and the W.O. is closed in Work Orders or Close Internal
Work Orders.
This allows the equipment to be flagged as ready to rent again.
If this option is NOT used, the product status code on the
equipment must be updated manually when the service work is
completed.
This can be done in Rental Inventory or
Update Product Status Code.
Auto-Generate Work Order on Product Status change at Return
or Exchange:
Status Code Actions By Group provides the
ability to identify any Status Codes that should
automatically generate a service Work
Order for a non-bulk rental product when it is updated to that
status code at the time the item is returned or exchanged.
Note: This Create W.O. feature is based on the Status Code change for non-bulk equipment that is triggered at return or exchange because the products are included in Auto Status Code Update By Product or in Auto Status Code Update By Group.
Auto-Set Time Delay on Product Status change at Return or
Exchange:
A Time Delay field in the Group window of Status Code Actions By Group can cause the system
to record when the product was updated to this status code in a
return or exchange, and will automatically set the item back to the
original status code after this time allowance has passed.
Divisional Control to update Status Code on Transfer:
The Two-Step Transfers Update Status Code setting in the
Divisional Inventory Parameters enables the
processing so that as Non-bulk rental items are received at a
location using Receive Branch Transfer,
the Status Code can be automatically updated to control whether the
equipment is available or not for rent, as defined by the Status
Code pre-set when the transfer was initiated in Internal Branch Transfer.
This processing does not require that the non-bulk items be
specifically identified for Status Code update in Auto Status Code Update By Product# or by Group in
Auto Status Code Update By Group.
For an example of the application of this feature refer to the "Status Code Update on Branch Transfer" explanation in Internal Inventory Console.
The utilities relating to Status Codes include:
Product Status Code Report
Auto Status Code Update By Product
Auto Status Code Update By Group
Status Code Actions By Group
Update Status Code of Single Product
Product Inquiry Sort Order
Current Product Status Report Rental Utilization Report by Status Code
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