Receive Internal Transfers by Purchase Order

When inventory is shipped by P.O.# from the central purchasing and distribution location to the end order location, this program can be used to enter the products received in the transfer by Purchase Order.
An Inventory Transfer receipt can be printed.

Internal branch transfer records can be received, by clicking on the RECEIVE button on the Internal Transfer Console.
The following options are then provided if the transfer record was shipped by Purchase Order from Ship Internal Transfers by Purchase Order:

• Click P.O.# to receive the products transferred by Purchase Order as explained below.
• Click TRANSFER# to receive by Transfer# as outlined in Receive Internal Transfers.

As items are received at the new location, product quantities are updated at the location and an Inventory location transfer record is generated with the details of the quantities transferred that can be accessed in Inventory Branch Transfers.
When this transfer record is posted in Post Inventory Transfers the corresponding G/L postings are done to transfer the inventory value to the new division.

When all the products on an internal transfer are received, the transfer is closed and deleted.

The prompts are:

P.O. NUMBER

Enter the Purchase Order number or lookup the transfer in the Internal Transfer Search window.

FROM LOCATION

Accept the from location from the P.O. and the transfer record, or select a location from the drop-down list.
The product quantity will be transferred out of this location.

TO LOCATION

Accept the end location, or select a location from the drop-down list.
The product quantity will be transferred to this location.

RECEIVE ALL

Check this box to set the default flag to receive for all products that have been shipped on this transfer record.
Uncheck this box to default the flag to not to receive for all products that have been shipped on this transfer record.

The Received flag can still be changed for individual product details not being received.

Receiving Product Details:

SEQ

The sequence tracks the transfers for this Purchase Order.
Detail lines may NOT be added or deleted.

TRANSFER#

The transfer number displays for the product.

SEQ#

The sequence is assigned automatically to each product detail on the transfer.

PRODUCT #

The product numbers that have been shipped for the transfer, are displayed.

REC'V

The received flag displays as defaulted from the header selection.
Confirm that any products being received are checked, and products not being received at this time are unchecked.

QUANTITY

The quantity that has been shipped from the central distribution location to the end re-order location is displayed.

RECEIVED

The quantity to be received at the end re-order location is displayed.
This quantity can be changed. Negative quantities are not allowed.

If the Allow Overrides On Location Quantities flag is set to No in the Company Security Parameters then to avoid negative quantities at the source Location, the quantity received cannot exceed the quantity available at the "From" Location.

BALANCE

The out standing quantity that has been shipped but not yet received at the end re-order location is displayed.

Expanded Product Detail record

Click on the EXP/CON button to view the serial number for any serialized Sales parts.

Finished?

Click ACCEPT button to proceed or CANCEL to abort the transfer.

CONFIRMATION SCREEN to Process Transfers:
Select one of the following options:

• Select Receive Products to accept the transfer information on the screen, exit the screen, and to proceed with the transfer.
• Select Receive Products and Print Transfer Receipt to accept the transfer information on the screen, and to print the transfer slip to the selected printer.
• Select Return to Details to return to the details to make further changes.
• Select Abort Receiving to abort and exit the transfer without making any changes.