Manufacturing Receiving
Inventory Control Menu -> Manufacturing Receiving
This program can be used to complete the manufacturing process,
relieving parts used and receiving the manufactured product when
the construction of the new sales part is completed.
The ability to immediately generate an invoice selling the newly
constructed product to a customer is provided and will post in the
next Daily Close run.
Product costs and quantities are updated in Sales Inventory.
The component parts used in each product build, with any SWL
costs and any optional BOM codes must first be setup in the
Inventory Bill of Materials tables in the
Configure System Settings.
Refer to the Manufacturing Overview for the
process flow.
Note: Because the costs of parts used is rounded to 2 decimal
places, a "Manufacturing Rounding" account must be setup in the
Additional Accounts window of Default
Accounts.
The prompts are:
-
- PRODUCT #
- Enter the product number of the sales product that has been
manufactured, or select the product from the Product Search window which only returns products
setup for manufacturing.
DATE RECEIVED
- Accept the default date of today or of the last entry, or type
in the preferred date to receive the completed product into
inventory.
SEQ #
- The sequence number tracks the manufacturing records for each
day.
LOCATION
- Enter the location of the inventory, or select one from the
drop-down list.
Only a location setup and flagged in Divisions as an Inventory Location can be
used.
Components used will be relieved from this location, and the new
sales products constructed will be added to this location.
Costs by location will be used if the Sales Item Average Cost By
Location processing has been activated in the Support Application Parameters.
QTY RECEIVED
- Enter the quantity of the newly constructed sales product to be
received at this location.
If this is a serialized sales part, only one can be received at a
time.
- COMPONENTS REQUIRED - build window
- This window lists all the parts including BOM parts, with the
total quantities used in the construction of the new product as
defined in Inventory Bill of
Materials.
The quantity may be changed.
Parts details may be deleted by sequence number or component parts
may be-selected by changing the SELECT check box.
No availability checking is applied.
SELECT SERIAL NUMBERS
- This window appears only when a serialized Sales Part is being
used in the product build to select the relevant items.
The fields are:
- PRODUCT #
- The serialized sale part number used is displayed with its
description.
- SEQ#
- The sequence number is assigned to track the entries in the
file.
- SERIAL NUMBER
- Enter the new serial number of the sales part that has been
used or select it from the Select Serial
Numbers window.
The Model number, Make, Cost, Engine number and Engine Make
display if applicable.
- Finished ?
- Click ACCEPT to accept and exit the window.
Note: If there are insufficient serials numbers at this location
clicking CANCEL will abort the manufacturing entry.
TOTAL UNIT COST
- The extended cost (unit cost * quantity) of the components used
in the construction of the new sales products, displays.
This may be over-typed if a different cost is required on the
product file.
This Total Unit Cost does not include the labor costs
entered in the SWL Cost field.
UNIT COST
- The cost of the components to manufacture a single unit before
SWL is displayed for information.
SWL COST
- The SWL cost is the cost attributed to labor services and
overhead in the construction.
This defaults from any value entered in Inventory Bill Of Materials but can be over-typed
as required.
CREATE INVOICE
- This field is disabled if the Location defined for the
newly manufactured product is not a valid G/L Division as
defined by the division types in Divisions.
Uncheck this box if the newly constructed product should be
moved to inventory stock.
The quantities are immediately relieved in Sales Inventory for parts used and quantities are
added for the new sales product created, but the costs are not
posted to the G/L until they are posted on the Rental Journal
Transactions Report with the next Daily
Close 3.
The Inventory Quantity Change history
shows the Doc Type as INRM, the Doc Number as the
newly manufactured product, and the Function Info as
INRR01.
Check this box if the newly created product is being sold to a
customer and the product should be billed on a counter invoice.
The quantities are immediately relieved in Sales Inventory for parts used, the quantities are
added for the sales product created but that count is reduced again
for the manufactured sales product sold.
The invoice and costs will be posted with the next Daily Close
run.
The Inventory Quantity Change history
shows the Doc Type as RSIH and the Doc Number as the
sales invoice number but the Function Info will be
INRR01G.
Components used to create the manufactured product are listed in
the Notes of the sale product detail on the resulting
invoice.
- ADD SERIAL NUMBERS
- This window appears only when a serialized Sales Part has been
built, to capture the unique product information.
The fields are:
- PRODUCT #
- The serialized sale part number displays with its
description.
- SEQ#
- The sequence number is assigned to track the entries in the
file.
- SERIAL NUMBER
- Enter the new serial number of the sales part that has just
been built.
- MODEL NUMBER
- Enter the Model number if applicable.
- MAKE
- Enter the Make if applicable.
- COST
- The cost defaults from the components used, and can be
over-typed if required.
Note: It is always the cost defined for the specific serialized
unit this is used in Manufacturing Receiving for the cost
and posting, regardless of the Cost to Post for Sales of
Sales flag in the Company Posting
Parameters.
- ENGINE #
- Enter the Engine number if applicable.
- ENGINE MAKE
- Enter the Engine Make if applicable.
- Finished ?
- Click ACCEPT to accept and exit the window.
CREATE MANUFACTURING INVOICE
- This window is only triggered if the newly created product is
immediately being sold to a customer.
The prompts are:
- INVOICE #
- "AUTO ASSIGN" displays, as the invoice number will be assigned
when the invoice information has been entered.
- DIVISION
- This defaults to the location that was entered for this
manufacturing receiving.
- LOCATION
- This defaults to the location that was entered for this
manufacturing receiving.
- INVOICE DATE
- This defaults to the manufacturing receiving record date, but
can be over-typed if required.
Date range checking does apply.
- CUSTOMER #
- Enter the number of the customer being invoiced for the new
product or select the customer from the Document Customer Search window.
Bad Debt checking does apply to the selected customer.
- Finished?
- Accept the information and generate an invoice or / to cancel
the invoice and leave the new product in stock.
- INVOICE COMMENTS
- Using the sequence numbers enter any comments with the
appropriate print flags, related to the invoice, or select from the
standard comments in the window.
Invoice Details screen
- The standard counter Invoice Details
screen displays with the new invoice number, selling the new sales
part at the list price stored in Sales
Inventory.
The components used to create the sales part are stored in the
Notes window of the expanded product detail and are flagged
to print on the invoice. The print flag can be changed.
If this is a serialized sales part, the serial number created is
also displayed in the expanded product detail.
The prompts to complete the invoice are the same as the standard
counter invoice as outlined in Invoice
Details and Invoice Totals and
Services.
G/L Posting:
Only the quantities are updated in the
Inventory sub-ledger when the Manufacturing Receiving
transaction is initially entered and accepted.
When inventory is received from manufacturing the cost adjustments
for the parts used, and the products made are automatically
included in and posted with the Rental Journal Transaction
Report generated from Daily Close
3.
When serialized sales parts are used, it is the cost of the
selected serial number that is posted.
The invoice created from the immediate sale of a manufactured
product is posted in the next Daily Close run.
Note: Parts costs are rounded to 2 decimal points for posting.
The rounding difference is posted to the G/L account defined for
Manufacturing rounding in the Additional Accounts window of
Default Accounts.
Receiving Errors:
If a product is received in error,
it cannot be deleted.
A negative quantity can be entered to reverse the product quantity
received and to return the component quantities used back to
stock.
The costs are adjusted in the G/L when the Daily Close 3 is posted, however costs in the
product file are NOT adjusted back.
ACTIONS:
Additional actions provided by buttons on
the Manufacturing Receiving screen include:
- View the MF Products that use a Component Part or BOM
Code:
Click the BILL OF MATERIALS INQ button to view a list
of the manufactured products that use a selected component of BOM
is the build along with product quantities, as outlined in Bill of Materials by Component Inquiry.
-
Generate a Receiving Report by Component or by MF
Product:
Click the RECEIVING REPORTS button to output a list
of the products that have been manufactured by:
-
Generate a list of MF Products with Required Components &
Costs:
Click the BILL OF MATERIALS RPT button to output a
list of the products that can be manufactured, with the components
and BOM codes required in the build, including costs and
quantities, as outlined in Bill of Materials
Report.
-
Generate a list of MF Products with Required Components &
Available Quantities:
Click the BOM REORDER RPT button to output a list of
the products that can be manufactured, with the components and BOM
codes required in the build, including availability of quantities,
as outlined in Bill of Materials Reorder
Report.
Topic Keyword: INRR01