Job Costing Overview
General Ledger Overview Information Guide -> Job
Costing Overview
This Job Cost tracking processing can be used to associate a
Job Cost Code to all revenue and expenses
related to a customer and site, at the G/L level.
Relevant job codes can be flagged to be included in the
Profit/Loss Total calculation on the Job Cost Report.
Job codes can be flagged to track specific revenue and expense
items, including:
- Revenue for Inventory groups and products
- Taxes collected
- Damage Wavier collected
- Discounts offered to customers during AR Payment
- Trade Discounts
- Equipment Maintenance repair expenses
- Currency Exchange accrual
- Accounts Payable invoices associated with job
- G/L postings
Note: When Enable Job Costing is activated in the
Company Posting Parameters, job cost
tracking is optional, so not all customer/sites and not all
postings require job cost tracking.
- Process:
- Each code created in Job Cost Codes
can be added to a Customer Site
Information. Job Cost codes can be specific to a site or can be
shared across multiple different sites.
The customer/site combination is then required for all entry of
revenue and expenses in order to track the costs.
- The counter processing prompts for customer an site
information, to enable tracking revenue for a job code from
the resulting invoice.
- Accounts Payable Invoices track expenses by prompting
for the customer, site, and cost code, for the expense to be
allocated as outlined in Job Costing Customer,
Site and Cost Codes.
Then when the A/P invoice is posted the expense is linked to the
cost code.
- G/L Journals and checks prompt for an optional cost code in
order to capture any miscellaneous revenue or
expenses that should be associated with a job.
- Employee timesheets will also prompt for a customer, site, and
cost code, in order to track employee time and dollars to the job
code.
Setting up Job Costing:
- The following flags and tables are required before Job Costing
can be utilized:
- Activate Enable Job Costing in Company Posting Parameters.
-
Set the two GL accounts used to manage Job Cost Payroll
Expense and Job Cost Payroll Accrual in Default Accounts.
These accounts are utilized when posting employee hours in Post Time Clock/Cost Entries.
-
Setup Site Managers and assign them to
relevant sites in Customer Site
Information.
-
Setup the Job Cost Codes with the
pertinent values for each code.
-
Assign the Cost Codes to the sites in Estimated Billing window in the Customer Site Information with the number of units
and the budgeted amount.
Job Cost Reporting:
- Once captured and posted, job cost information can be reviewed
in:
Topic Keyword: jobcost