Print Sales Order Invoices
Order Entry Menu -> Document
Reprints -> Print Sales Order Invoices
This print program can be used to print Sales Order Invoices only.
Other invoices including Sales Order Invoices can be printed from
Print Invoices on the Counter Menu.
Sales Order Invoices print on the same pre-printed invoice
format as is used with Contracts and Invoices.
This re-print Sales Order Invoices utility respects the forms
control print format defined for TX_OEID10.RPT as setup in Customer Forms.
This option can be used to reprint an invoice, or it can be used
to print out all previously printed or unprinted sales order
invoices.
This option is also provided to select a marketing code, which
prints a message on the invoice, beneath any comments or notes.
The printed headings for parts, services, taxes, and totals, can be
customized by language in Document Field
Labels for standard and Crystal forms.
Labels for Jasper forms are controlled by language tables that can
be defined on the server as outlined in Customer Forms.
The prompts are:
-
- FROM INVOICE NUMBER
- Leave this field blank for all invoices, or enter the first
invoice number to print, or select a starting invoice from the
Invoice Search window.
Only invoices converted from an order in Bill
Sales Order or created in Sales Order
Invoices will be listed in the selection window.
TO INVOICE NUMBER
- This field defaults from the number entered in the From
Invoice# field.
Accept the default to print a single invoice, or to print a range
enter the last invoice number to print, or select one from the
window.
ALL DIVISIONS
- Check this box to include invoices for all divisions.
Uncheck this box to select a single division.
- DIVISION
- Enter a Division code or select one from the Division Search window.
INVOICE LOCATION
- Select one of the following status options:
- Select Current to print Sales Order Invoices not yet
posted with Daily Close 1.
- Select Batch to print invoices that have been included
in Daily Close 1, but not yet finalized
with Daily Close 2.
- Select History to print invoices that have already been
posted with the Daily Close programs.
Note: When printing from history a specific invoice range must
be selected in the From/To Invoice Number fields.
UNPRINTED INVOICES ONLY
- Check this box to print only new invoices in the selection
range that have not been printed previously.
Uncheck this box to print all Sales Order Invoices within the
selected From/To Invoice Number range.
MARKETING COMMENT CODE
- Enter the marketing code for the optional comments to be
printed beneath the invoice comments and above the product details
on the invoice, or select it from the window as outlined in
Marketing Code Search.
All invoices will print with the same marketing comment.
e.g. THANK YOU FOR YOUR BUSINESS!
EMAIL
- This field is only enabled when the "Use Contact Document
Emailing" feature is activated in the Company Email Configuration.
Uncheck this box to print the document instead of emailing
it.
Check this box to email the selected Order Invoices to the
appropriate contacts flagged in the Contact
Information for the customer/site.
- If the document is emailed it will not be printed as well.
- If a single document is to be emailed the Compose Email pop-up is triggered that can be
customized, or the operator can Cancel out to print the document
instead of emailing.
- If a range of documents are emailed, any documents in the
selection range that were not emailed (i.e. there are no valid
contact addresses flagged to receive a invoices) are printed
instead.
Finished?
- A printer can be confirmed or re-selected from the Printer
option located on the menu bar at the top of the screen.
Click the ACCEPT button to generate the output, or click the
CANCEL button to abort.
Print Format Option:
The option to re-print the document in the Standard format, or
print using Crystal or Jasper forms is provided if Customer Forms has been activated and setup for
this division, with the option to "Prompt Format On
Reprint".
Document Reprint Log:
When multiple invoices are
emailed or printed a Document Reprint Log is
generated listing the documents with the actions and
recipients.
Topic Keyword: OEID10