Enter Hours for Payroll
Time Sheets -> Hours Management -> Enter Hours for
Payroll
Employees can use this option to enter their daily hours
manually.
Only one record per employee per day may be entered, and if a daily
time record has already been generated through the 'Time Clock
In/Out Checking' or closed through Enter Time
Clock, another time record cannot be entered here for that same
day.
Records cannot be entered for terminated employees.
The daily time records can be viewed and modified in Change Hours.
A range of time records can be reviewed from View Entered Hours and printed from Print Time Sheet.
The prompts to enter the daily hours manually are:
-
- EMPLOYEE #
-
DATE WORKED
- Accept today's date, or type in the correct date for the time
record.
REGULAR HOURS WORKED
- Accept the default number of hours in a day, as setup for the
employee in the Time Clock Settings window of Operator Time Charge, or type in the actual
regular hours worked on this day.
This field will not display a default hours if the Time Clock
Settings window of Operator Time
Charge is based on a Pay Period rather than Daily hours.
Note: To record only Overtime Hours, Vacation
Hours or Personal Hours on this day, enter a zero in
this field, as it requires a value to continue to the next
fields.
OVERTIME HOURS WORKED
- Enter any over-time hours worked.
- OVERTIME AUTHORIZED BY
- This field is skipped if no Overtime Hours Worked are
entered.
Enter the Employee number of the manager or supervisor authorizing
the overtime hours, or select one from the Employee Search window, or leave this blank if
the overtime has not yet been approved.
- OVERTIME HOURLY RATE CODE
- This rate code determines the pay rate for the overtime hours
worked, and is skipped if no Overtime Hours Worked are
entered.
Accept the default overtime rate code for this employee, as setup
for the employee in the Employee Hourly Rates window of
Operator Time Charge, or select the
correct rate code from the Select Employee
Hourly Rate window.
PERSONAL HOURS
- Enter any personal hours used on this day, for reasons such as
sick days, inclement weather, appointments, funerals, or any other
reason for absence from work.
When the payroll in generated and posted, these hours used will
reduce the accumulated personal hour total.
VACATION HOURS
- Enter any holiday hours used on this day.
This is an information field only.
COMMENTS
- Enter any notes related to the daily hours worked.
These comments can be viewed in Change
Hours and View Entered Hours, and are
printed on the Print Time Sheet.
ENTER TO ACCEPT / TO CANCEL
- Press <ENTER> to accept the record, or / to cancel.
Topic Keyword: PRTH01