External Branch Receipts
Inventory Control Menu -> External
Branch Transfers Menu -> External Branch Receipts
The utility can be used by the Branch receiving the transferred
inventory, to record the inventory count received immediately
updating Sales Inventory or Rental Inventory, and to create the journal
transactions to be posted for the Inter-company Inventory Receipt
which when Daily Close 3 is run.
If new products are being received and the product number does
not exist in the receiving company, the product number needs to be
setup in Sales Inventory or Rental Inventory or by using Clone Rental or Sales Products, before the
transfer can be initiated.
When creating the new product use as much information as possible
from the Print External Transfers, but do
not enter the quantity, cost, or tag information, as the transfer
will complete this information.
The prompts to receive a rental or sales product are:
-
- FROM COMPANY
- Enter the source company code which has transferred the
inventory out, or look up the code in the drop-down list as setup
in External Transfer Company Codes.
(The actual From Company Name is printed as the title of the
Print External Transfers Report by
Class.)
TRANSFER #
- Enter the External Branch Transfer # from the Print External Transfers or Pick Ticket.
A window is provided in Delete mode to view and select from
existing Transfer Receipt records.
This list can also be viewed from External
Branch Receipts Inquiry.
PRODUCT #
- Enter the product number from the Print
External Transfers or search for it in the Inventory Search window.
Note: Once a product number is entered in the transfer, this
product record becomes locked in Sales
Inventory or Rental Inventory until
the External Branch Receipts record is completed and the
quantity count is updated.
Non-Bulk Rental Inventory Tag Verification:
Non-bulk Rental products with no Asset Tag can be received at the
new Branch, but non-bulk Rental products with an existing Fixed Asset Tag at the new Branch can only be
received if the check for the following critical data has
passed.
This is enforced because if any of this critical information has
been captured on the tag, it may be needed to complete inventory
processes.
- Tag quantity is zero
- Tag has no additions
- Tag has no depreciation
- Bookvalue on the Tag is zero
- product is not in Bulk Disposals
- product is not in Disposals
Transactions
- product has not been sold on an invoice
- If the non-bulk rental product tag does not pass these critical
checks, a TAG EXISTS error is thrown and the product cannot be
received under this product and tag.
A new product number can be created in Rental
Inventory to be received against.
-
If the non-bulk rental product does pass these critical checks,
the operator is prompted to CLEAR TAG?
If the tag is cleared, it is deleted, an audit record is logged to
the Delete Log for RSBR01, and a new tag
is created to capture the new transferred product information.
If the tag is not cleared, the transfer receipt is aborted.
SEQUENCE #
- Seq 0001 displays for the first receipt of this product for
this transfer.
Additional entries on the same product on the same transfer, use
0002, 0003 etc to track the transaction in the receipt table.
TRANSFER DATE
- Enter the Post Date from the Print
External Transfers in order to match the inventory transfer
entries made by the FROM Branch.
Note: Do not use the date the report was printed, beside the
time printed and page number.
Date Range Control:
If the operator does not have the
ability to over-ride the current date range, the transfer date will
be checked to make sure the date is valid against the date ranges
set as acceptable for module RSPM in Date
Range Control.
INTERCOMPANY ACCT
- The inter-company inventory transfer account displays as
defined in External Transfer Company
Codes.
TO DIVISION
- Enter the division receiving these goods or select it from the
drop-down list.
This becomes the division for the GL Debit posting for the
inventory received and also becomes the owning division on any
Fixed Asset Tag created for a Rental product received.
Refer to Inventory Transfer to External
Branch for more information on the GL resulting postings.
TO LOCATION
- Enter the location receiving these goods or select it from the
drop-down list.
This becomes the new location (RSIL) of the inventory.
TRANSFER QUANTITY
- Enter the quantity on the Print External
Transfers report.
TOTAL COST
- Enter the total cost from the Print
External Transfers report.
RENTAL INFORMATION window:
- If the product is a Non-Bulk Rental Item, the rental history
and repair costs from the FROM Branch will be printed on the
Print External Transfers report.
Record this activity history so that the Monthly History totals can
be updated correctly in the receiving company.
- RENTAL REVENUE
- Enter the total rental revenue earned for this product.
QUANTITY RENTED
- Enter the total number of times this item was rented.
HOURS ON RENT
- Enter the total numbers of hours rented.
REPAIR MATERIAL
- Enter the total cost of repair materials.
For any additional details on the repairs, the FROM Branch can
supply the detailed Repair Transactions
Report for this item if required.
REPAIR LABOR
- Enter the total cost of repair labor.
REPAIR OTHER
- Enter the total cost of other repair costs.
ACCUMULATED DEPRECIATION
- This field applies to receipt of non-bulk rental and bulk
rentals, and updates the associated Fixed Asset Tag.
Enter the total accumulated depreciation.
A Credit will post to the Depreciation Acct defined below as
of the transfer date to capture this amount in the G/L to agree
with the inventory sub-ledger.
DATE ACQUIRED
- This field applies to receipt of non-bulk rental and bulk
rentals that allow multiple tags, where a new tag is being
created.
Enter the Date Acquired to be saved on the new Fixed Asset
Tag.
SERIAL #
- This field applies to receipt of serialized sales products, and
to receipt of non-bulk rental and bulk rentals for a quantity of
one.
- When a single Rental item is received, enter the serial number
to be saved on the Fixed Asset Tag.
- For Serialized Sales items, a window is provided to enter the
required number of serial numbers to match the quantity being
received, along with the Acquired date.
DEPRECIATION CLASS
- This field applies to receipt of non-bulk rental and bulk
rentals that allow multiple tags, where a new tag is being
created.
Enter the depreciation class from the Print
External Transfers report or select it from the drop-down
list.
DEPRECIATION ACCT
- This field applies to receipt of non-bulk rental and bulk
rentals, and updates the associated Fixed Asset Tag.
Select the appropriate depreciation account for this rental item
from the G/L Account Search window.
The Accumulated Depreciation amount entered above will be
Credited in the G/L to agree with the inventory sub-ledger.
Note: This account does not change the regular Depreciation
posting G/L account that is setup in the Depreciation Class.
ACCUMULATED # OF DEPRN
- This field applies to receipt of non-bulk rental and bulk
rentals that allow multiple tags, where a new tag is being
created.
Enter the accumulated number of depreciation runs for this item
from the Print External Transfers
report.
YEAR TO DATE # OF DEPRN
- This field applies to receipt of non-bulk rental and bulk
rentals that allow multiple tags, where a new tag is being
created.
Enter the Year to Date number of depreciation runs for this item
from the Print External Transfers
report.
YEAR TO DATE DEPRECIATION
- This field applies to receipt of non-bulk rental and bulk
rentals.
Enter the Year to Date depreciation dollar amount from the Print External Transfers report.
Finished?
- Click ACCEPT to update the product quantity, and the receiving
location referencing RSBR and the Transfer Receipt # in the
View Inventory Quantity Changes
table.
The serial numbers, and asset tag are also updated.
The transfer receipt transactions are created that will post in the
"Rental Journal Transaction Report" when the next Daily Close 3 is run, include:
- Debit to the Rental Class 'Inventory
account' for the Total Cost per the transfer.
- Credit to the GL account defined for the transfer 'From
Company' in External Transfer Company
Codes for the "undepreciated" value of the equipment being
received. (Total Cost less Accumulated
Depreciation)
- Credit to the Depreciation Account defined above for the
Accumulated Depreciation dollar amount defined above on this
transfer.
Click CANCEL to abort the receipt.
Accepted receipts can be viewed in the External Branch Receipts Inquiry.
ACTIONS:
Additional actions provided by buttons on
the External Inventory Receipt screen include:
Topic Keyword: RSBR01