This option can be used to reprint the contract at any time.
A copy of the original contract is saved and can be reproduced as
well as a copy of the most recently updated version of the
contract.
The ability to reprint the contract remains until the contract is
deleted, either with the Housekeeping program Purge Archived Contracts, or in Contracts.
Note: Once equipment has been returned or sold from the
contract, the items are marked as sold or returned but this is not
reflected if the contract is reprinted after a return.
The purpose of this program is NOT to show the current status of
the contract, but to reflect the original document which the
customer signed.
The contract prints on plain paper or on a preprinted form,
which can be obtained from Nebs form # 9000 or from your
local printer.
For order information, refer to Equipment
Management Contract/Invoice Forms.
This re-print Contracts utility respects the forms control print
format defined for TX_RSCD10.RPT as setup in Customer Forms for Crystal or Jasper forms
control.
The prompts are:
The contracts included in the output are restricted by division according to the Divisional Restricted Views assigned to the operator.
A second copy of the contract is saved to capture any
modifications or updates that are subsequently made.
The second copy is updated and re-saved each time changes are made
so that this second copy always reflects the latest or current
version of the contract.
This feature provides the option to reproduce the original contract agreement with the customer, as well as an updated version including any changes or adjustments.
Check this box to print the contracts, as initially entered.
Uncheck this box to print the latest version of the contracts to
reflect any modifications.
If the Reprint Original Copy option is selected for an old contract with no original saved, a warning is triggered as outlined in Error Message.
Note: Because cylinder contracts are ongoing and constantly changing, the "Original" copies are not saved for contracts generated from Cylinder Entry.
Uncheck this box to omit the products that have already been returned on the printed contract.
Uncheck this box to omit the estimated rental charges on this copy of the printed contract.
Uncheck this box to print the document instead of emailing it.
Check this box to email the selected contracts to the appropriate contacts flagged in the Contact Information for the customer/site.
Click the ACCEPT button to generate the output, or click the CANCEL button to abort.
Print Format Option:
The option to re-print the document in the Standard format, or
print using Crystal or Jasper forms is provided if Customer Forms has been activated and setup for
this division, with the option to Prompt Format On
Reprint.
Document Reprint Log:
When multiple contracts are
emailed or printed a Document Reprint Log is
generated listing the documents with the actions and
recipients.
Copies to Print:
In this reprint by range utility, only one copy is printed for
standard or Crystal forms documents.
For Jasper forms documents, the quantity to print can be set from
the pdf print window.
When printing the invoices from the Contract Totals and Services the print quantity can be set as follows:
Click YES to print all Purchase Orders associated with this contract now.
Click NO to skip printing the P.O. at this time.
The P.O. can also be printed from Print
Purchase Orders.
Refer to Contract/Purchase Order Link Overview for details on this feature.
Printing Rules Governing Contract Appearance:
Contracts can be printed in standard format or using forms control
as setup and defined by division in the Customer Forms.
Terms and Conditions to print with the contract can be defined as
explained in Customer Forms.
Below are the basic rules for the contract printing.
If your firm has a custom contract printing program or is using one
of the alternative contract printing programs, your rules may vary
slightly.
For Jasper forms, company-wide and divisional logos can be defined in the Company Customer Forms, where the divisional logo matches the document division (not necessarily the customer division).
The following headings do not print if they were left blank during Contract entry: Division, Site, I.D., Reference, P.O. #, Rental Discount, Sales Discount, Ship To Telephone, Salesman.
If the document originated from a Portal Confirmation, the Portal Confirmation number is added to the document header comments with the flag to print, to help identify the source of a contract/reservation/invoice.
The Due Date from the first screen of the contract only prints
in the Contract header for Cash customer contracts and is
suppressed on contracts for On Account customers in the Standard
and Crystal document formats.
Jasper forms always prints the Contract Period on the header
of the document.
The clerk will print if Prompt For Clerk is activated in
the Company Security Parameters.
On Jasper forms the clerk code prints with the date printed at the
bottom centre of the document.
The Cycle Billing Day Code does not print at all.
If a line was left blank in the Bill To or Ship To addresses, the empty space will be collapsed in order to improve the address appearance.
If the Driver's License is captured, it can be printed on the document header according to the Print Driver's License flag in the Company Contract Parameters.
If there are standard sales or rental discounts given to this customer and/or site, a note with the discount percentages can be printed on the document header according to the Print Discount Comments flag in the Company Contract Parameters.
If the Delivery and/or Pickup is required on the contract, a note can be printed on the document header according to the Print Pickup and Delivery Comments flag in the Company Contract Parameters.
If a Rental Value Limit applies for a customer, a comment prints on each of his Contracts including:
Refer to Customer Information for more information about the "Rental Value Limit" feature.
An alternate language can be used on the contract, using the
wording as entered in Document Field
Labels for Standard and Crystal form formats.
Jasper forms use a separate language file as outlined in Company Customer Forms.
XML output of the counter document information includes the operator code, and operator name.
The Standard and Crystal formats print the products in the order
selected on the document according to the Document Sort Preference selection.
Jasper forms is designed to list all Rentals first, followed by
Sales, and then Services and Taxes. The Document Sort
Preference is applied within the Rentals list and within the
Sales list.
The Standard and Crystal forms print the rates in the middle of
the product detail line and always print the columns headings for
Rate Per Unit (4 hrs, Daily, Weekly, 28 Days) that are
determined by the selection in Company Default
Rates.
The first five rates which are flagged to print in the RATE BOOK
are used as the headings.
If the items rented have rental rates with Rate Codes identical to
the Rate Codes used by the five selected Company Default Rates, the
rental rates will print on the contract under the appropriate
heading.
On Jasper forms the rates print below each rental product detail, and the Print 1st 5 Rates On Counter Docs parameter in the Company Customer Forms determines whether it is the rates flagged to print in 'Ratebook' per the Company Default Rates that also print on the Jasper rental document, or whether it is the first 5 rates associated with the specific product on each line item that print on the document instead.
A default to Print Extended Amounts on the Contract can be set in the "Print Settings" of the Divisional Contract Parameters, but can be over-typed as required.
On Jasper documents, the Rental Period represents the
Hours Out on the Contract since the last billing and does not
necessarily reflect the hours billed.
The prompt to Print Rental Period in the "Print Settings" of
the Divisional Contract Parameters controls
whether the Rental Period is printed on Jasper and "Plain
Paper" Contracts.
The Show Rent Period 1 Day If Less Than 1 Day & Daily
Rate Used flag in the Company Customer
Forms controls whether a One day rental period is printed on
the document when the Rental Period for the item is actually
less than a day, but the item is being billed the full daily
rate.
This feature applies to Jasper
Invoices/Contracts/Quotes/Reservations and Plain Paper
Invoices.
Note: Exceptions could occur due to Pro-rating or Over-time hours as controlled by the Rental Product Class.
When a single Contract is printed without the extended net
dollar amounts, an option can be provided whether to print the rate
structures that would apply for the rental equipment.
This feature can be activated according to the document division,
in the "Print Settings" of the Divisional
Contract Parameters. The operator then has the option to
suppress the rate information, or to print the standard rates for
the equipment, or to print any special/discounted rates on the
document as outlined in Print Product
Rates.
If a sales item has serial numbers associated, the serial number selected during contract entry will print on the contract next to the product description.
The Date/Time Out prints with each rental item.
Sales items do not print the Date/Time Out.
If the equipment had been exchanged using Contract Exchanges, the exchange date and time are printed below the product detail with the original product number.
If the equipment had been "down rented" using a Substitution Transaction the “Customer Message”
defined in Substitution Reason Codes for
that substitution reason prints below the product detail.
If no “Customer Message” has been setup the Reason Code description
prints.
The originally requested asset number and description does not
print on the document.
Safety Notes print directly below each rental item, as setup for
the rental equipment in Product Safety
Notes.
Group safety notes will also print below the product safety notes
only if that note is not already assigned to the product.
If Damage Waiver was selected, the selected Damage Waiver description will print in the Services section after the products are listed.
When a G.S.T. Number is defined in the Divisions table and "Print GST Asterisk on
Documents" is enabled in the Company Contract
Parameters then an asterisk (*) prints next to all assets and
sales items that do not have GST as Tax Code 1.
This is usually an indicator that the product is GST exempt.
If a Deposit was entered, the Deposit information with the amount print on the contract.
A currency comment can be printed on the contract when the
customer has a currency other than the company's currency, such as
"SOLD IN $US".
This can be setup in Document Field Labels
by currency code.
The prompt to Print No-Charge Items in the Divisional Printing Parameters determines whether or not items which rent or sell for zero amount print on the document.
The prompt to Print Detail Line 2 in the "Print Settings"
of the Divisional Contract Parameters,
governs the second detail print line of the contract.
The second line per rental item includes the Serial number
(non-bulk only), Discount amount, and the Date/Time Due.
In Divisional Printing Parameters the
prompt to Print Time In Document Details controls the
printing of the TIME on the product details, on Contracts,
Invoices, and Off Rentals.
If the Time is suppressed, the wording of "DATE/TIME OUT" on the
Contract, should be changed in Document Field
Labels to something more appropriate, such as "DATE OUT".
XML output of the contract or invoice product detail information includes the Sales or Rental Group code Group description.
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