Set Document Off Rental Reason Codes
Utilities Menu -> Counter ->
Set Document Off Rental Reason Codes
Off Rent reason codes are assigned to the document when it is
entered, if the Off Rental Reason Code feature has been
activated in the Company Contract
Parameters.
Using this utility, reason codes may be added, changed or deleted
on an existing document.
The prompts are:
-
- DOCUMENT TYPE
- Select one of the following types of rental documents:
- Select Contract to update the reason codes on an
existing Contract.
- Select Reservation to update the reason codes on an
existing Reservation.
- Select Quotation to update the reason codes on an
existing Rental Quote.
DOCUMENT#
- Enter the document number or look it up in the window.
The customer's name from the document is displayed for
verification.
Eligible Off Rent Reasons:
-
- SEQ#
- The sequence number tracks the number of reason codes in the
file.
Any codes previously selected for this document display.
Multiple reason codes can be entered and existing codes can be
deleted if not applicable to this contract.
REASON CODE
- Enter a Reason code, or select one from the drop-down list of
valid Off Rent Reasons as setup in Off Rental
Reason Codes.
DESCRIPTION
- The reason code description displays.
PERCENT
- This column appears only if the Enhanced Off Rental
processing has been activated in the Support
Application Parameters.
The percent of the off rental period that is to be no charge is
displayed. This may be over-typed as required.
The remaining portion of the off rental period will be included in
the chargeable hours at the contract rental rate.
Finished ?
- Click ACCEPT to accept the updated list of reason codes, or
CANCEL to abort changes.
Topic Keyword: RSFC01