Update Vendor Product # and Description
Utilities Menu -> Inventory
Control -> Update Vendor Product # and Description
This program allows easy access to update the vendor's product
#, vendor product description and vendor #, as the Vendor
Product # can not be changed in Sales
Inventory or Rental Inventory because
the vendor product number is tied to Warehouse Receiving records
that must also be updated at the same time.
Use this utility to achieve the associated number changes.
Two numbers can be stored for each product:
- your firm's product # (12 characters max) which appears on all
customer Invoices
- the supplier's product # (20 characters max) which is the
number the supplier has assigned to the same product.
This is the Vendor's Product # which used for issuing Purchase
Orders, Inventory Receiving and entering Accounts Payable
invoices.
The prompts are:
-
- OUR PRODUCT NUMBER
- Select a product number or look it up in the Inventory Search window.
OUR DESCRIPTION
- Your firm's product description displays.
VENDOR PRODUCT#
- The current product stock number used by the vendor will
display.
Accept the displayed number, or over-type with the correct vendor
product number.
The SmartEquip - Duplicate Products in Same
Stock Class warning is triggered when the SmartEquip feature is activated in the Software Integration, if the Vendor Product #
has already been assigned to another Sales part in the same
Group.
A unique Vendor Product # is required, because the "Group"
or "Stock Class" represents a single Vendor in the SmartEquip application.
VENDOR DESCRIPTION
- The current vendor's description for this product will
display.
Accept the displayed description, or over-type it with a preferred
vendor product description.
VENDOR NUMBER
- The current Vendor Number for this product is displayed.
Accept this Vendor, or select the new supplier from the Vendor Search window.
Finished?
- Click ACCEPT to accept the changes or CANCEL to abort.
Warehouse Receiving Update:
When a change to the vendor product number is accepted, all
Warehouse Receiving records for the old vendor product number are
automatically changed to the new vendor product number.
This maintains the integrity of the inventory purchasing
history.
Topic Keyword: RSPF15