This program can be used to build a list of product numbers,
each to be changed to a new product number.
When the worksheet list is completed the list of products can be
printed for an audit trail before completing the re-numbering.
This is useful if the supplier changes the part number assigned
to an item, or if the same item is being purchased from a different
supplier who uses different part numbers.
After the exchange the old product numbers are automatically
deleted, but the old product number is added as a Barcode
for the new product so that the old product number is still
recognized in inventory searches.
The product number is change in the product file, on documents, in Sales History, on scheduled maintenance, and service kit information.
Note: The New Product # cannot already exist.
Security:
This utility is only accessible if the role
assigned to the operator in Operators has
permission to delete sales products and to delete rental
products.
The role permission is setup in Security
Roles on the Security tab of Configure System Settings.
Program Efficiency:
Because this utility is changing
the product number in so many data tables, the update takes time
and the risk of failing or a session disconnecting part way through
is a possibility if there are too many products to update.
To allow the update program to complete without failing, limit the
number of products to be updated to a batch of ten at a time.
The prompts are:
Click ACCEPT to print the Change Product Number list, or CANCEL to abort and save the product list.
Check this box to add the old product number to the new product
number Barcodes.
Uncheck this box if the barcode is not required.
Note: If the old product# is used as a barcode for the new product, that number cannot be re-assigned to another product, without first deleting the barcode record.
Note: If errors are identified but the change is initiated anyway, a record in written to the Override Report.
Click CANCEL to save the list of products, but to abort the exchange at this time.
Click OK to initiate the change to the product numbers, and add
the old product number as a Barcode for the new product
number.
This could take a few minutes, depending on the size of the data
files.
All products with no errors will be changed.
Products with "new product exists errors" can still be processed,
as this error most commonly occurs after a system crash in the
middle of the update.
Note: The old product number will be deleted and an audit record written to Delete Log referencing RSPF72AV.
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