Use this program to fax, print, or reprint a Purchase Order
created in Purchase Orders.
This re-print Purchase Orders utility respects the Crystal forms
control print format defined for TX_RSPO10.RPT, and the Jasper
forms control format for 'PurchaseOrder' as setup in Customer Forms.
Note: If the Vendor has been setup with an "Alternate Payee" in the Alternate Pay To Information window, then the name and address for the Alt Payee will print on the Jasper P.O.
The option to print the Bin # on the P.O. can be set by division in the Divisional Printing Parameters.
The prompts to produce P.O.'s are:
Check this box to print only the items which have not been previously printed on a Purchase Order.
Some firms use a Blanket Purchase order system.
i.e. If the same P.O. number is always used for a specific supplier
each time an order is generated, this will print only the new items
added to the Purchase Order since the last printing of the Purchase
Order.
Select Print to print out the Purchase Order.
The cover page and comments fields are skipped, as they apply only
to the faxing option.
Uncheck this box to print the document instead of emailing it.
Check this box to email the selected Purchase Orders to the appropriate contacts flagged in the Contact Information for the vendor.
Note: When the “Enable PO Approval” feature is activated in the Company Inventory Parameters any Purchase Order that is not yet approved can not be printed or emailed as it is not ready for the Vendor.
Click the ACCEPT button to begin printing the documents, or CANCEL to abort.
PO Header Division Address:
When the 'Print Company Name on Forms' option is activated
in the Divisional Printing Parameters it is
the document's primary Divisions address
that usually prints on the P.O. header as this is the physical
address of the division.
An alternate 'Print Division Name' and address for Customer
documents such as Invoices & Contracts can be setup in the
window on the "Division Name" field for each Divisions and if preferred, this alternate address
can be flagged to print on the P.O. documents too.
Print Format Option:
The option to re-print the document in the Standard format, or
print using Crystal or Jasper forms is provided if Customer Forms has been activated and setup for
this division, with the option to Prompt Format On
Reprint.
Document Reprint Log:
When multiple orders are
emailed or printed a Document Reprint Log is
generated listing the documents with the actions and
recipients.
Select Fax to setup the Purchase Orders to be faxed to
the supplier.
The P.O.'s can be faxed immediately, or scheduled to be faxed at a
later time.
In order to achieve this, your hardware must have fax capability.
The fax instructions for the fax software must be first setup in
Software Integration.
Contact Texada Support for the hardware requirements to make the
Fax option function, and for a discussion on the procedure for
sending faxes.
The fax prints, the Company Name and Address as setup in Company Information, at the top of the Purchase Order. The remaining body of the P.O. is similar to the printed Purchase Order.
Uncheck this box to skip the cover page.
Two lines of comments can still be included at the top of the faxed
P.O. as follows:
The option is provided to save any changed fax numbers and update the associated Vendor Information records.
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