Purchase Order Menu -> Purchase Orders -> Fax option -> Fax Purchase Orders
Purchase Order Menu -> Inventory Re-Ordering -> Generate P.O. From Worksheet -> Fax option -> Fax Purchase Orders
When a Purchase Order or series of Purchase Orders have been selected to be faxed to the suppliers this paging screen is generated listing the Purchase Orders to be faxed with the Vendor number, name, and the Sales fax number currently stored in the Vendor Information .
Any P.O. that should not be faxed can be deleted from the list, and the fax numbers can be changed as required.
The prompts are:
A window is provided to drill down to the P.O. details as outlined in View Document Information .
If there is no Sales Fax# saved on record, then the supplier's primary company Fax# is displayed, and if the action to update the fax numbers is accepted, this primary fax number will be copied back to the Sales Fax#
If the fax number does not display, it must be typed in
manually.
Do not use spaces between the numbers in the fax number as this is
not acceptable to the fax modem.
Dashes are acceptable.
If the vendor is long distance, type a 1 in front of the area code
and fax number.
Acceptable fax numbers examples: 14165551000 or 1-416-555-1000
Select Send Faxes to send the P.O.'s.
The current default time can be accepted for the fax run or type in
the time when they should be sent.
Faxing after normal working hours is usually the most
economical.
Select Send Faxes and Update Vendor Fax# if changes have
been made to the fax numbers on the screen, and if these changes
should also be saved in the Vendor
Information replacing existing fax numbers.
The Purchase Orders will be sent to the updated fax numbers.
Select Exit Without Faxing to abort the fax run.
Accept the time displayed or over-type it with the correct time to send the faxes.
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