- RESERVATION #
- Type in the reservation number to be changed, or look it up in
the Reservation Search window.
Flat Rate warning:
If a Flat Rate was given to a product on the Reservation, and the
rental period is being changed the Flat Rate is removed when the
rates are recalculated and a warning is triggered to alert the
operator that the rate may need to be reviewed.
BILL TO NAME- The billing name on the reservation displays.
CURRENT DATE / TIME OUT- The Date and Time Out from the reservation header display.
CURRENT DATE / TIME DUE- The Date and Time Due back from the reservation header
display.
NEW DATE / TIME OUT- The new Date and Time Out default to the original. These can be
over-typed as required with the new information.
If products on the Reservation have been setup with New Rates, and
the Date Out is now later than the Effective-By Date, the New Rates
will be applied.
A date range control to restrict the Reservation dates to the
current period, can be set by Operator to
respect the dates configured for RSRH in Date
Range Control.
NEW DATE / TIME DUE- The new Date and Time Due automatically adjust to create the
same period out length, but starting at the new Date and
Time Out. These can be over-typed as required with the correct
information.
If this is over-typed with a different date and time due back, the
rental charges will be recalculated on the reservation based on the
new time period.
Note: If a Flat rate had originally been assigned to the
reservation, changing the dates will clear the flat
amount.
CYCLE BILLING DAY CODE- The cycle billing day changes according to the new Date
Out.
It is based on the calendar billing days and the customer's cycle
billing preferences as setup in the "Additional Information" window
of Customer Information.
This can be over-typed as required with the correct cycle billing
day code, if the operator has been assigned a Security Role that allows permission to access the
Cycle Billing Day Code per the Document Field Access
flag.
INDEFINITE RENTAL- The current rental length displays. This can be changed as
required.
- Select Yes if the due back date is unknown and the
products should remain "unavailable" until they are actually
returned.
- Select No if the due back date is correct and products
should be scheduled to be rented again as of this expected return
date.
- Select Keep As Is to leave the product "available"
status unchanged.
DAYS TO BILL- This field is active if the Prompt For Days to Bill is
activated in the Divisional Rate
Parameters.
The number of days to bill for the rental period is determined by
the DATE/TIME OUT and the DURATION.
Accept this time period, or type in the maximum number of days to
charge for this time period to give a one-time price break on the
contract by setting the "Days to Bill" lower than the actual rental
period.
Note: If the document dates are changed, the operator will be
prompted whether to recalculate the "Days To Bill" too.
In the Company Billing Parameters a flag can
be set controlling whether the Days To Bill price break
extends to long-term contracts as well as short-term
contracts.
SPECIAL RATE- This field is active if the Prompt for Default Rate Code
is set in the Company Rate Parameters, and
allows a special rate code to be applied.
A special product rate displays if applicable to the reservation,
and can be changed if required.
e.g. W for Weekend rate or O for Overnight.
Note: This field is disabled if this document is to be billed by
Season, as determined by the Special Rate code assigned in the
Rental Period window of the
document.
Finished?- Click the ACCEPT button to accept the date and time changes and
exit, or click the ACCEPT AND PRINT button to update
and print the document, or click the CANCEL button to abort.