Reports Menu -> Automatic Reporting -> Function RSRJ10 -> runs Daily Close 3
The posting records prepared in Daily Close
2 are printed out and posted to the Customer's Accounts in the
A/R sub-ledger and to the General Ledger, using Daily Close
3.
Refer to the Daily Close Overview for
procedural information and process flow.
Divisional Restricted Views assigned to the operator are respected when Daily Close 3 is run from this option.
The following reports print with details and the summaries:
The A/R Sales Invoice Journal is the audit trail for all invoices which were On Account, or partially charged On Account.
Note: Restricted views is not respected when Daily Close 3 is posted from automated reporting.
Click the YES button to begin printing the report.
Click NO to abort.
Click the YES button to begin posting the Rental Journal
transactions to the General Ledger.
Click NO if the printer jammed or the report is not correct. To
reprint the Rental Journal, re-select the Daily Close 3
option.
If the option to Write Invoice Summary Records to ASCII
Files has been activated in Company Daily
Close Parameters, the report does NOT print.
Window to view the transactions that are ready to post.
When accepted, the export file name with the complete path is
displayed on the screen.
G/L ACCOUNT ERRORS
A check on the postings is made to confirm that each transaction
has a valid G/L account. If any transactions are found that do NOT
have a valid G/L account, posting is aborted. An error displays on
the screen identifying the Trx# on the journal. These can be
corrected in Review Rental Journal
Transactions.
Posting Control for Rental Journal
The post Rental Journal transactions program is designed to be run
by one operator at a time.
If a second operator tries to post the same program, a warning will
appear on the screen preventing the second user from proceeding.
The conflict in posting is controlled by the Posting Control flag,
which is set internally when the first operator initiated the
posting process.
If for some reason, such as improper computer shutdown, the first operator has not exited the posting program properly to release the program, then the Posting Control flag will not be reset automatically to allow the next person to run the posting for that batch. The operator will not be able to proceed until the flag is reset.
The operator will only be able to reset this Posting Control
flag if he has permission to reset the Daily Close 3 - Rental
Journal flag as controlled by his Security
Role that is defined in Operators.
Whenever the posting control flag for Rental Journal is reset, a
record is written to the Delete Log for
the Function RSRJ70.
Refer to Daily Close 1/2/3 Process Locks for further status on GLPF locks for this function.
POST A/R INVOICES
Click the ACCEPT button at the bottom of the screen to begin printing the A/R Sales Journal, or CANCEL to abort.
Note: This posting utility does respect the operator's restricted views.
Click the YES button to begin posting the A/R Invoices to the
General Ledger and to the Customer accounts in the A/R
sub-ledger.
Click NO if the printer jammed or the report is not correct. To
reprint the Rental Journal, re-select the Daily Close 3
option.
If the option to Write Invoice Summary Records to ASCII
Files has been activated in the Company
Daily Close Parameters, the report does NOT print.
Window to view the transactions that are ready to post.
When accepted, the export file name with the complete path is
displayed on the screen.
The G/L transactions from Post A/R Invoices can be viewed in the Inquiry By Account# or Inquiry By Transaction#, and even output to a spreadsheet from the G/L Activity By Posting Source utility.
Posting Control for A/R Invoices
The Post A/R Invoices program is designed to be run by one
operator at a time per batch.
Locking will occur if another operator attempts to run the program
at the same time, or if the first operator did not exit the posting
program correctly.
A Posting Control Information warning
will appear on the screen preventing the second operator from
proceeding, and only operators with Security
Role permission to reset the Accounts Receivable -
Invoices flag will have access to the RESET
button that unlocks the program.
Whenever the posting control flag for A/R Invoices is reset, a
record is written to the Delete Log for
the Function ARIF70A.
Note: This posting control flag also applies to the A/R Invoices
posting initiated from Post A/R
Invoices.
Refer to Daily Close 1/2/3 Process Locks for
further status on GLPF locks for this function.
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