This program is suited to firms that have separate locations
using the software as individual divisions of the same store.
It is a "one-step" action and because the transfer is immediate it
does not require separate shipping and receiving records to be
entered.
The Post Inventory Transfers program needs
to be run to complete the postings in the G/L for standard
transfers.
For the "two-step transfer process use the Internal Transfer Console.
Refer to Inventory Transfer Methods Overview
for details on other inventory transfer processing options.
This "one-step" transfer changes the quantity on the location
record in the product file.
The postings to the General Ledger for the division changes can
then be completed in Post Inventory
Transfers.
If the ownership of the equipment remains unchanged at the Head
Office, then adjusting posting entries for inventory location
transfers are not required.
If the Enable Permanent Transfer Processing feature is activated in Company Inventory Parameters then the option is provided with the transfer of non-bulk rental products and bulk products with multiple tags, to also change the "Owning Division" on the Fixed Asset Tag and generate adjusting journal transactions to move the Inventory Cost and the Depreciation values to the new Division, which post to the G/L with the next Rental Journal Transaction Report in Daily Close 3.
When equipment is transferred between locations, a transfer slip
may be required for the delivery staff at the first location to
assemble the items to be transferred. The transfer slip can be
printed from Print Inventory
Transfers.
This same transfer slip can be initialled or signed by the
receiving staff at the second location, to acknowledge receipt of
the equipment.
Types of One-Step Transfers:
Packing Slips can be printed by transfer Type from the Print Inventory Transfers utility:
Inventory transfers can also be reviewed in this program, that
were generated from the central purchasing and distribution
process, when the internal transfers are closed from Receive Internal Transfers or from Receive Internal Transfers By Purchase Order.
This is an I Internal Branch type of transfer.
A transfer can be generated from Rental
Returns, when inventory that is out on a contract from one
location is returned to another location.
This is a R Rental Return type of transfer, and can
be reviewed in this program and printed from Print Inventory Transfers.
An R Rental Return type of transfer can also be generated from Close Pickup Ticket when the 'Return Location' is updated in either the Create Pickup Ticket or the Close Pickup Ticket.
Note: The Permanent Transfer processing is not applied in the 'two-step' Internal Branch Transfers or when the transfers are triggered from a Rental Return or an Exchange.
The Inventory Transfer prompts are:
A window is provided to lookup existing transfer transactions as outlined in Inventory Transfer Search.
The prompts on the transfer include:
Check this box if this transfer should generate an A/R Invoice posting the cost of the products on the transfer to the drop ship G/L account defined in Default Accounts on the next the Daily Close.
The Inventory Quantity Changes reflects the quantities as being moved to the new location or store.
Check this box to generate a Permanent Transfer.
Uncheck this box to generate a Dropship Transfer instead.
Note: This processing is not compatible with Inventory Drop Ship Processing and so only one of Dropship Information or Permanent Transfer can be selected per Transfer.
Transfer Sources:
There are four sources or types of inventory transfers that can be
viewed here.
Date Range Control:
If the operator does not have the
ability to over-ride the current date range, the transfer date will
be checked to make sure the date is valid against the date ranges
set as acceptable for module RSTH in Date
Range Control.
The clerk code prints on the transfer document.
The Prompt For Clerk on Inventory/Internal Transfer flag
in the Company Security Parameters can be
set which removes the default operator code to force the user to
enter a valid clerk code.
A password requirement can also be set in the Company Security Parameters, to validate the clerk
code.
Bulk rental products that allow only one Asset Tag cannot be
transferred on a Permanent Transfer.
If a transfer is required, enter a new transfer for this product as
a Standard Transfer, or change the bulk product flag to allow
multiple tags in order to create a Permanent Transfer.
If a Group is included in the Kit, all the products in the Group are listed with the Kit quantities. Delete any items from the Group that should not be transferred, before accepting the kit list.
Finished?
If there are any Kit listed as an item within the Kit, the
operator is prompted Include Products on Kit ##?.
Click NO to exclude the "kit within the kit" items from the
transfer list, or click YES to add the Kit items to be
transferred.
Note: If there are insufficient quantities at the transfer From Location, a warning is generated, and the product will be listed on the transfer with zero quantity.
Location quantities can be viewed on the transfer in the window on the Quantity field.
The quantity must be available and must not exceed the quantity
assigned to the From Location.
If there are insufficient quantities at the transfer From
Location, the Availability Exceeded
window is triggered.
A Location window is provided to view the
product quantities at each location.
For Permanent Transfers the rental product must include an Fixed Asset Tag with this 'Owning Division'.
Note: Once products are entered on the transfer, they cannot be
deleted.
If a product is entered, but should not be included in the
transfer, change the quantity to zero, or click CANCEL at the
bottom of the screen, to cancel to whole transfer record.
Click ACCEPT to begin printing the transfer slip, listing the
products on the transfer with quantities.
This can be printed on plain paper or on your letterhead. It will
also print on the Alternative Invoice formats that allow 1" at the
top for your pre-printed company information.
Any serial numbers for serialized sales items are printed.
For transfers of Non-bulk rental equipment, the serial number from
the Fixed Asset Tag is printed on the transfer ticket.
Click CANCEL to skip printing the transfer slip.
G/L Adjustment Posting:
The Inventory quantity has now been transferred to the new
location.
Post Inventory Transfers must be run to
complete the postings in the G/L for standard transfers, and
Daily Close 3 must be run to complete the
postings in the G/L for Permanent transfers.
Transfer transaction information can be viewed by product in the Inventory Transfers Inquiry window from the Inventory Information.
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