Counter Worksheet Totals

The Counter Worksheet Totals screen is only triggered if the worksheet is to be saved, or printed, or if a saved worksheet is to be deleted, and if one of the Counter Worksheet Defaults in the Company Contract Parameters has been set to prompt for Services or to prompt for a worksheet Deposit.

The information in the Counter Worksheet Totals screen include:

WORKSHEET#

The worksheet number is displayed.

When the worksheet is printed this number is prefixed with WS to identify it as a worksheet and not a contract.
When the worksheet is later converted to a contract, this number will then also become the contract number.

CUSTOMER

The customer number and name are displayed.

RENTALS

The total value of the rentals on this document is displayed.

SALES

The total value of the sales on this document is displayed.

SERVICES

The total value of the services on this document is displayed.

Additional services can be added to the worksheet in the Worksheet Services window, if the flag is set to "Prompt for Services when Saving" in the Counter Worksheet Defaults window of the Company Contract Parameters.
Refer to Contract Services for information about the fields in this window.

Any relevant automatic Services associated with a product through the Product Class or Group will only be added to the Counter Worksheet when the worksheet is saved, if the feature to "Prompt for Services when Saving" is activated in the Counter Worksheet Defaults in the Company Contract Parameters.

DISCOUNTS

The accumulated Discount total given on this document displays.

DAMAGE WAIVER

Any Damage Waiver total displays.

TAXES

The total Taxes due displays.

TOTAL CHARGES

The Total Charges displays.

SECURITY DEPOSIT

The minimum security deposit total for the rental equipment on this document is displayed.
This is determined by the sum of the security deposit values as set in the rates window for each Rental product on this document.

ACCUMULATED DEPOSIT

This is the total deposit amount already collected on this document.
A window is provided to view the deposit details as outlined in Deposit History.

AMOUNT OF DEPOSIT

Deposits can be taken on the worksheet only if the prompt for Deposits option is activated in the Counter Worksheet Defaults window of the Company Contract Parameters.

Enter the deposit amount or leave this field blank of there is no additional deposit.
When the Bank Deposit Worksheet prints during option Daily Close 1, all money entered as a deposit will be included.

DATE OF DEPOSIT

If a deposit amount was entered, enter the date the deposit was received.

A parameter in the Company Contract Parameters controls the default deposit date. This can be over-typed as required.
Options include:

• When the parameter flag is left blank, the deposit date defaults to the contract date when a new contract is added, but defaults to today's date when additional deposits are added in Change Mode.
• When set to C, the deposit date always defaults to the Contract date.
• When set to D, the deposit date always defaults to the current Date.
• When set to N, No date automatically displays, and the clerk must enter the correct date for each deposit.

DEPOSIT METHOD

Enter the payment method or select how the dollar amount was taken from the options outlined in Taking the Payment Options and Explanations.
The payment method is based on whether the Texada Pay feature has been activated and the currency of the Customer.

Capturing the Debit Card/Credit Card/Cash Payment Options:
Depending on the payment method one of the following windows will be triggered:

Calculate Change
Scan Credit Card
Select Card Type

GENERATE RECEIPT

If a Deposit was taken on the document the Print Receipt pop-up is triggered for the payment if the 'Prompt for Payment Receipt' feature is activated in the Company Customer Forms Configuration settings.

Finished?

Click ACCEPT to accept and exit this window.

Print the Worksheet
If the option to Save and Print Worksheet the worksheet had been selected from the Confirmation screen a printer can be selected from the Printer option located on the menu bar at the top of the screen and the operator is now prompted:

PRINT EXTENSIONS

Click YES if extensions are to be printed, so that the estimated rental charge prints on the worksheet. This is useful for customers paying cash. It is generally not desired for customers On Account, since the customers may confuse the contract with the invoice and pay both.
When the worksheet is printed, it is identified with a 'WS' preceding the contract number.

Click NO to print the worksheet without prices, rates, and extensions.

PRINT CONFIRMATION

If the worksheet is to be printed without rental charge estimates, the product rate structure can still be printed as outlined in the Print Product Rates.