Inventory Receiving Overview


Purchase Order Overview Information Guide -> Inventory Receiving Overview

TWO METHODS FOR RECEIVING INVENTORY:
When entering invoices for purchases of inventory, the following two approaches are offered.
One must be selected company wide to meet your firm's business practices.

ONE STEP METHOD
Update inventory count quantities and costs at the same time when the A/P Invoice is entered.
  • Pro: One step does it all.
  • Con: Inventory is not updated as inventory arrives with Packing Slip, but is updated later when the invoice arrives. This means the software cannot reflect 100% accurate quantities on hand at all times.
  • Comment: This method works well in smaller or medium sized firms, which don't have the staff available to handle the Two Step Method. It also works well if the time period between the receipt of the Packing Slip and the Invoice is small.

Refer to A/P Invoices for information on processing inventory purchases without receiving the products in the warehouse.


TWO STEP METHOD
Order new stock using a Purchase Order and update the inventory count quantities when the products are received in the warehouse.
Costs are later captured in a second step with the entry of the A/P Invoice.
  • Pro: Inventory quantities on hand are up to date.
  • Con: It takes two steps, instead of one.
    Depreciation cannot be completed until the A/P invoice has been entered and posted.
    Sale items average costs are not updated until vendor invoice is posted to the General Ledger. Items sold before the invoice is entered may not be reflect accurate Cost of Goods Sold.
  • Comment: This method is required for large firms which need strong inventory control. Inventory quantities are updated as soon as new inventory purchases arrive, resulting in up to date inventory quantities.
Steps Include:
Enter order in Purchase Orders.
Receive new inventory in Warehouse Receiving.
Enter invoice in A/P Invoices.

Refer to Warehouse Receiving for setup and processing of warehouse receipts.

The "One Step" or "Two Step" method best suited to your firm, can be activated by the Inventory Received In Warehouse flag in the Company Inventory Parameters.

Process flow for a Warehouse Receiving:


Topic Keyword: WR00
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