Back Office Menu -> Daily Close Menu -> Daily Close 2 -> Export Invoices
This utility can be used to re-create the XML export invoice
files if the parser has failed or the XML files were deleted.
This utility can also be used to directly generate an XML export
data file for a range of posted invoices, selecting by invoice
number or date range.
A record is written for Invoice exports to the View Application Log.
The Customer records that are exported can be filtered by "Credit Rating" by selecting only the ratings to export in the Credit Rating XML Selection window.
Refer to Company Daily Close Parameters
for the directory and parser setup used by the XML Export process
with the option to email the resulting XML files to the operator
currently signed in.
The feature to automatically capture and export invoice data by XML
transactions in Daily Close 2, can also be
activated in the Company Daily Close
Parameters.
The prompts in this Export Invoice utility are:
Export New XML file:
Leave the XML Transaction# field blank, to export a new XML
data file for a batch of invoices using either the selection
filters provided in this utility or using the Sel option to
select specific invoices to export, as follows:
Export Selection Filters:
The following filters are only enabled if the Sel option is
not being used to select specific invoices to export.
Note: Because invoices that are already included in an existing
XML export transaction may also be included in this XML file,
invoices will not be stamped with the new XML transaction
number.
As this could be an overlapping export, the XML file naming
convention used is TRS_IHIH_yyyymmdd_hhmmss.xml, where TRS
represents the 3 digit company code, IHIH (Invoice History) is the
data type, yyyymmdd is the date, and hhmmss is the time of
creation.
Check this box to select only invoices that are in history
(IHIH) but that are NOT already included in a saved XML transaction
record.
The option is then provided to stamp the invoices in this file with
an XML transaction#.
Check this box to create an XML transaction for future use,
identifying the invoices as included in this trx file.
The XML file naming convention for invoices is
TRS_IHIH_00000000000000000161.xml where TRS represents the 3
digit company code, IHIH (Invoice History) is the data type, and
00000000000000000161 is the sequential XML transaction number.
Uncheck this box to generate a one time XML export file identified by date/time in its name, but leaving the invoices "unstamped".
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