Back Office Menu -> Daily Close Menu -> Daily Close 3 -> Export G/L Transactions
Reports Menu -> Automatic Reporting -> Function XMLEXP3 -> runs Export G/L Transactions
This utility can be used to re-create the XML export G/L
transaction files, if the parser has failed or the XML files were
deleted.
This utility can also be used to directly generate a new XML export
data file for a range of Posting Reference numbers, as assigned to
the G/L posting batches.
A record is written for G/L Transaction exports to the
View Application Log.
Refer to Company Daily Close Parameters
for the directory and parser setup used by the XML Export process
with the option to email the resulting XML files to the operator
currently signed in.
The feature to automatically capture and export G/L data by XML
transactions in Daily Close 3, can also be
activated in the Company Daily Close
Parameters.
The prompts in this Export G/L transaction utility are:
Export New XML file:
Leave the XML Transaction# field blank, to export a new XML
data file for a batch of G/L transactions by Posting Reference
number, using the selection filters provided in this utility.
Note: Because this export file may include Posting Reference
batches that have already been exported and have already been
assigned an XML transaction number, no change is made to the
contents of an existing XML transaction when this new composite XML
file is created.
Instead this new XML file will use the naming convention
TRS_GLGL_yyyymmdd_hhmmss.xml where TRS represents the 3
digit company code, GLGL (General Ledger) is the data type,
yyyymmdd is the date, and hhmmss is the time of creation.
Check this box to select only G/L Posting Reference batches that
are NOT already included in a saved XML transaction record.
The option is provided to stamp the G/L transactions in this file
with an XML transaction#.
Check this box to create an XML transaction for future use,
stamping the Posting Reference transactions as included in this trx
file.
The XML file naming convention for G/L transactions is
TRS_GLGL_00000000000000004912.xml where TRS represents the 3
digit company code, GLGL (General Ledger) is the data type, and
00000000000000004912 is the sequential XML transaction number.
Uncheck this box to generate a one time XML export file identified by date/time in its name, but leaving the Posting Reference transactions unlinked to any XML trx.
Automated Reporting Option:
The G/L export file can
be generated automatically by setting up using XLMEXP3 to be run
from Automatic Reporting.
This option exports any G/L transactions that have not yet been
exported to an XML file and date-stamps them and the Debit/Credit
Summary is emailed to the address setup in Automatic Reporting.
The operator code assigned to export files generated by the
auto-reporting is recorded as _Cr.
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