Back Office Menu -> Daily Close Menu -> Daily Close 3 -> Export A/P Invoices
System Maintenance Menu -> Configure System Settings -> Automatic Job Scheduling -> Function XMLEXP4A -> runs Export A/P Invoices
This utility can be used to re-create the XML export A/P invoice
file, if the parser has failed or the XML files were deleted.
This utility can also be used to directly generate a new XML export
data file for a range of A/P invoices.
A record is written for A/P Invoice exports to the View Application Log.
Refer to Company Daily Close Parameters
for the directory and parser setup used by the XML Export process
with the option to email the resulting XML files to the operator
currently signed in.
The feature to automatically capture and export A/P invoices by XML
transactions in Daily Close 3, can be
activated in the Company Daily Close
Parameters.
The ability to automatically capture and export the A/P invoice
information can be setup to run automatically using Automatic Job Scheduling.
When this automatic scheduled export process is activated, then the
A/P invoice file export is NOT triggered by the Daily Close posting
process as well.
The prompts in this Export A/P invoice utility are:
Export New XML file:
Leave the XML Transaction# field blank, to export a new XML
data file for a batch of A/P invoices, using the selection filters
in this utility.
Note: Because this export file may include A/P invoices that
have already been exported and have already been assigned an XML
transaction number, no change is made to the contents of existing
XML transactions when this new composite XML file is created.
Instead this new XML file will use the naming convention
TRS_APAP_yyyymmdd_hhmmss.xml where TRS represents the 3
digit company code, APAP (Accounts Payable) is the data type,
yyyymmdd is the date, and hhmmss is the time of creation.
Check this box to select only A/P invoices that are NOT already
included in a saved XML transaction record.
The option is then provided to stamp the invoices in this file with
an XML transaction# now.
Check this box to create an XML transaction for future use,
identifying this batch of A/P invoices as included in this trx
file.
The XML file naming convention for invoices is
TRS_APAP_00000000000000000334.xml where TRS represents your
3 digit company code, APAP (Accounts Payable) is the data type, and
00000000000000000334 is the sequential XML transaction number.
Uncheck this box to generate a one time XML export file identified by date/time in its name, but leaving the A/P invoices unstamped by any XML transaction number.
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